Town of Bristol
Board of Selectmen
Minutes of 07-27-06
Present: Chairman Richard Alpers; Selectman Bruce Van Derven; Selectman Steve Favorite; Town Administrator Bob Veloski and the administrative secretary. (Selectman Alpers arrived after the opening of the meeting.)
Scheduled agenda items:
7:00 pm – Public Hearing on the CDBG Grant application for Public Works Dept.
7:30 pm – Lakeside Road residents (flooding – reimbursement request)
7:45 pn – Mr. Ron St. Cyr (drainage/flooding)
The meeting was called to order at 7:00pm.
Acting Chairman Bruce Van Derven opened the public hearing for the CDBG Block Grant application and approval. He noted that informational packets were available to anyone who was interested. Selectman Van Derven read aloud the information pertaining to the grant funding (a copy is attached at the end of the minutes). The funding request for the Bristol Public Works Department is for $250,000. The Board opened the floor for public comments and there were none. The public hearing was declared closed for the CDBG grant funding request. The Board then opened the public hearing on the Residential Anti-displacement and Relocation Assistance Plan. Selectman Van Derven read the explanation of the program and asked for public comment. Again, there was no public input. The Selectboard declared the public hearing closed.
Motion by Steve Favorite to adopt the Residential Anti-displacement and Relocation Assistance Plan: seconded by Bruce Van Derven; vote was 3-0.
Motion by Bruce Van Derven to approve the submittal of the application AND to vote to authorize the Chairman to sign and submit the application, and upon approval of the CDBG application, authorize the Chairman to execute any documents which may be necessary to effectuate the CDBG contract; motion was seconded by Steve Favorite; vote was 3-0. to approve.
Lakeside Road:
Several residents from the Lakeside Village association spoke to the Board regarding their request for reimbursement from the Town for the costs associated to diverting the water from an over-flowing culvert during the recent flooding. Several of the residents stated that it had not previously happened before this year, but they feel the town did not respond adequately nor repair it to their satisfaction. Town Administrator Veloski stated that the highway crew responded twice during the flooding and then have been there several occasions since. The property owners feel "it needs more than a few rocks and some sand," restating that they don’t feel it has been fixed properly and it will continue to flood if we receive heavy rains. The problem with silt/sand washing down into the lake was also briefly discussed. The Town Administrator reported that he has sent a letter to our insurance carrier, but has not had a reply as yet. Discussion also took place over the recent building going on in the Red Fox development. The residents reported that a lot of debris and soil had been washed down from two driveways, across the road and onto their property. They will submit a disk of pictures/video taken during the flooding to be submitted to the insurance company.
Mr. Ron St. Cyr:
Mr. St. Cyr proposed extending the drainage system which flows from the Catholic Church parking lot down the hill onto Shore Drive and into the lake. He stated that he had previously proposed this in 1997 and presented the BOS with a letter from NH DOT which said it appeared to be a feasible plan. Town Administrator Veloski will be the contact person for this issue.
Town Administrator Items:
Bike path – Motion by Steve Favorite to authorize the BOS Chairman to sign change order #2 in the amount of $5,600; seconded by Bruce Van Derven; vote was 3-0.
Assessing – The TA reported that the staff from Vincent Appraisal will be helping Angela and Krystal with the tax records in what needs to be saved and scanned and what can be weeded out from the filing cabinets.
Phone system – has been ordered and the phones are being programmed. The TA reported the Town has applied to Toshiba for the non-profit discount for the equipment.
Letter regarding trash/dumpster has been sent to the owner of Blueberry Shores Campground.
P-team (Police Building) – Bob has a sample RFQ and charge to give to the team members.
Health Officer – have received 4 applications so far.
Employee recognition – to be held during Old Home Day on August 26th
Hazard Mitigation – Bob is working with LRPC.
All of the necessary paperwork has been submitted to FEMA (totaling > $72K). The TA reported that we should get back approximately 70% from the Feds, 15% from the State which leaves 15% for the Town; however, the State funds probably won’t be forthcoming.
Freudenberg NOK – Regarding dams and flooding in May – have not heard anything. Bob to set up meeting with them within two weeks.
Still have not received final audit report so Peggy can’t close out last year. Bob to call Plodzik and Sanderson to see why they haven’t got this to us.
Board Items:
Bruce Van Derven will draft a follow up letter to the Budget Committee and Planning Board regarding the CIP.
Rick Alpers stated that he would like to do another Town Manager update-letter to the employees. The Board felt that the "meet and greet" with community reps/business leaders and dept heads went very well.
The Board had no further business to discuss other than a non-public item.
Motion by Steve Favorite to enter non-public session according to RSA 91:A 3 ii (c) matters which, if discussed in public, would likely affect adversely the reputation of any person unless such person requests an open meeting; seconded by Bruce Van Derven. Roll call vote polled by the administrative secretary resulted in all three members voting "aye" to enter non-public session.
The Board entered non-public session at 8:31pm.
The Board returned to public session at 8:50pm. Town Administrator Veloski left the meeting at this point.
Motion by Bruce Van Derven to enter non-public session according to RSA 91:A 3 ii (b) Consideration of the hiring of a public employee: motion was seconded by Steve Favorite; Roll call vote polled by the secretary: BVD –aye, SF- aye, RA –aye. With all three board members voting in the affirmative, the Board entered non-public session at 8:53 pm.
The Board returned to public session at 9:27pm and adjourned the meeting. No motions or decisions were made during the non-public session.
Respectfully submitted,
Angela Mahoney
Administrative Secretary
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Richard Alpers, Chair Steve Favorite
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Bruce Van Derven
Selectboard for the Town of Bristol