Town of Bristol
Board of Selectmen
Minutes of 04-13-06
Present: Rick Alpers (RA), Bruce Van Derven (BVD), Joe Denning (JD), Steve Favorite (SF), Paul Fraser (PF), Town Administrator Bob Veloski and the administrative secretary.
Board Chairman Rick Alpers called the meeting to order at 6:37pm.
Scheduled meetings:
(6:30 -7:00 work session)
6:30 Public Works Dept – presentation of awards
7:00 Rob Smith – Town of Bristol/Hill Bridge project
7:30 Board discussion on Town Manager (Transition strategies)
Public Works Dept:
The Public Works Commissioners presented Jeff Chartier, Lee Jay Judkins, Jesse Lamos and Joe Sardo with awards for their design/implementation that helps to eliminate the formation of ice in the irrigation ditches at the waste water treatment plant. This system has helped save time, labor and money for the department as well as assisting them to stay in compliance with EPA regulations. Job well done!
Misc. BOS Business Items During workshop portion of meeting:
Manifests were reviewed and signed.
Two PO’s from the Public Works Department were reviewed.
Two PO’s from the Police Department were reviewed by the BOS.
a. Sole-source PO (Lily Pond Communications) to install new equipment/radio on new PD cruiser. BOS discussed the general process and requirements for ‘sole source’ and asked that the TA review with the department heads to make sure of compliance to those rules and to enforce more rigorously and consistently by all departments.
b. Purchase of new light bar and radio for new cruiser – Motion by JD to have the BOS chair sign all approved PO’s on behalf of the Board as a matter of policy when appropriate to do so; seconded by PF; vote was unanimous. Board Chair signed PO for the Police Dept. purchase of needed equipment for the cruiser. (Matter of Policy – BOS Chair to now sign PO’s after BOS approval rather than past practice of all member signing on form.)
Acceptance of the highway safety grant (BOS Chair signed paperwork).
Request to use Kelley Park by NH Marathon – Motion by JD to authorize the TA to approve sign requests on behalf of the BOS; seconded by SF: vote was 5-0. (Matter of policy – Town Administrator to now approve/sign forms for use of Town property on behalf of the BOS.)
Bank loan for purchase of new ambulance – Motion by RA to follow the TA’s recommendation of obtaining loan from Northway Bank for a period of 2-years for the intended purchase of the new ambulance; seconded by PF; vote was 5-0.
Summer hours for two Town Office employees – under consideration.
Mr. Rob Smith & Mr. Don Moyer (Hill/Bristol bridge):
Mr. Smith (realtor) presented his concerns and those of his client about the ROW that has been discussed (possible alternative to replacing the bridge over the Smith River). He explained that as a property owner, he doesn’t relish the thought of purchasing the property and then having a road blasted through it. The Board stated that the most likely course was replacement of the bridge as the initial estimates would be lower to replace the bridge than to construct the roadway they were referring to.
Public Input:
Mr. Walenda – condition of roads and pot holes not being fixed properly and several properties on Worfield Circle are junkyards.
Mr. Hobart Harmon and Mr. Ben Drew expressed their concerns with the condition of Hemlock Brook road and a recent incident involving the road agent and on of his crew. A letter detailing this incident was submitted to the BOS. The Board assured the two gentlemen that they would look into the matter and get back to them.
Town Manager Discussion:
The Board discussed a tentative organizational meeting date of 04/20/06 at 5:00pm. Each BOS member has chosen a person to appoint to the ‘interview team’ which will assist the BOS in reviewing resumes, interviewing and narrowing down the field of candidates. The following people will comprise the interview team: Neil Martin, Greg Gorski, Marie Ross and Greg Doyon. Selectman Fraser stated that he has two possible candidates, but needs a bit more time.
Town Administrator Items:
Loan for ambulance (already done in meeting)
Change of hours for Welfare Director
Summer hours
Air quality study
Wall repair at beach (DES permit expires in 2007)
GASB 34 – cost of implementation estimated at $6K for town this size
Fire Dept overtime – BOS authorized pay for OT after 48 hours rather than the previous practice of OT after 53 hours/week.
Premium Glass building – easement was cleared when sidewalk/roadwork was finished. Should have been researched during title search.
Police Building project (hold)
Personnel Policy Changes (still working on these)
Bernie Waugh’s annual legal update next week 6pm at Old Town Hall (Summer Street)
Two items for non-public session.
Selectboard Items:
Selectman Van Derven discussed the downtown parking (Historic District) issue. He noted that there has been much discussion on the topic, but really nothing has changed in the past several years. He stated that he would like to see either a "parking by permit" or some other change to the ordinance that would allow overnight parking for either business owners or persons renting apartments who do not have parking on-premises. A brief discussion took place with no formal Board action taken.
The Board received a petition from property owners on Kristin Lane and Kimberly Way (both are private roads off of Raymond Road) asking BOS permission to change the name of the roads. Discussion between Board members took place regarding 9-1-1 street numbering, similar sounding street names and the ‘process’ of making changes requested. No formal Board action taken on this item. The BOS asked that the TA send a letter stating both BOS and the Police Chief’s concern with similar names and safety issues.
Motion by SF to enter non-public session according to RSA 91-A:3 II (c); seconded by BDV. Roll call vote polled by the secretary resulted in 5 members voting "aye" to enter non-public session. The Board entered non-public session at 9:08 pm.
The Board returned to regular session at 9:31pm.
Motion by JD to enter non-public session according to RSA 91-A:3 II (d); seconded by BDV. Roll call vote polled by the secretary resulted in 5 members voting "aye" to enter non-public session. The Board entered non-public session at 9:32 pm.
The Board returned to regular session at 9:47 pm.
Motion by RA to enter non-public session according to RSA 91-A:3 II (a); seconded by BDV. Roll call vote polled by the secretary resulted in 5 members voting "aye" to enter non-public session. The Board entered non-public session at 9:55 pm.
The Board returned to regular session at 10:28 pm.
Motion by BVD to enter non-public session according to RSA 91-A:3 II (e); seconded by PF. Roll call vote polled by the secretary resulted in 4members voting "aye" to enter non-public session. Chair Rick Alpers recused himself from the discussion. The Board entered non-public session at 10:29 pm.
The Board returned to regular session at 10:52 pm.
Motion to adjourn was made by BVD; seconded by SF; vote was unanimous.
The meeting was adjourned at 10:52 pm
Respectfully submitted,
Angela Mahoney
Administrative Secretary
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Richard Alpers, Chair Steve Favorite
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Joe Denning, Vice Chair Paul Fraser
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Bruce Van Derven
Selectboard for the Town of Bristol