MINUTES FOR APRIL 8, 2008

BOARD OF TRUSTEES’ MEETING - MINOT-SLEEPER LIBRARY

PRESENT: Shirley Yorks, George Corrette, Treasurer; Roger Nicholls, Chair; Barbara Greenwood, Clair Moorhead, Consultant; Nancy Gavalis, Deborah Gilbert, Librarian; Deborah Doe, Wendy Costigan, Secretary.

ABSENT: Glenn Dorr and William Barrett

SECRETARY’S REPORT: The minutes from the March meeting were read by all those present.  Barbara Greenwood made a motion that the minutes be accepted. Deborah Doe seconded and the motion carried as all were in favor.

TREASURER’S REPORT:  George Corrette reported that the checking account balance was $8923.85.  The stock portfolio balance was $121,000.  The Investment Pool has a balance of $85,000.  The building fund can located in the library has collected in total $1895.00.  This amount will be deposited into the Capital Fund account. 

LIBRARIAN’S REPORT:  Deborah Gilbert reported that everything is confirmed for the summer reading program.  The programs will take place at the Masonic Lodge next door.  There are four performers scheduled this summer.  The Kids, Books, and the Arts grant has been applied to for covering part of the costs for the performers.  Friends of the Library have given $600 to help with costs above what the grant will cover. Deborah will attend a library conference this spring.  She also reported that the summer library hours have started.

CORRESPONDENCE:  Deborah Gilbert received a brochure from the Trustees of the Trust Funds about upcoming workshops.  She also received a letter from the insurance company that a check is being sent for the water damage.  Roger Nicholls received a letter containing a bill for $162.50 from a citizen who shoveled the roof of the building adjacent to the library.  Roger made a motion to pay the snow removal bill and Shirley Yorks seconded.  The motion carried as all were in favor.

OLD BUSINESS:  None

NEW BUSINESS:  Nancy Gavalis suggested that the Trustees purchase gift certificates to say thank you to Deborah Thouin and Cindy for covering for Deborah Gilbert’s absence.  Roger Nicholls made a motion to purchase two gift certificates and Nancy Gavalis seconded and the motion carried as all were in favor. 

BUILDING COMMITTEE: None

PUBLICITY:  The floor was turned over to Clair Moorhead at this time for continued work on publicity for the library.  Clair had the Trustees list the most important things people should know about the library.  A list was made and some of the ideas generated were the library is an important community resource, there is equal access to a well balanced inventory of books, the library helps to keep an informed citizenry, the staff are a fundamental source of assistance and information, as well as many other ideas.  Clair developed a promotional strategy for the library as well as a promotion campaign timetable/calendar.  She developed a Frequently Asked Questions sheet for the Minot-Sleeper Library Renovation and Expansion project.

The next meeting is scheduled for May 13, 2008 at 4:00pm at the Town Office building.  Barbara Greenwood made a motion to adjourn and Shirley Yorks seconded.  The motion carried as all were in favor.

The meeting was adjourned.

Respectfully submitted,

Wendy Costigan, Secretary