MINUTES
BOARD OF TRUSTEES’ MEETING – MINOT-SLEEPER LIBRARY
TUESDAY, JANUARY 9, 2007
PRESENT: Deborah Doe, Chairman, Shirley Yorks, George Corrette, Roger Nicholls, Bill Barrett, Barbara Greenwood, Deborah Gilbert, Secretary/Librarian, Glenn Dorr, Eric Lucas
ABSENT: Penny Persico, Co-Chairman
SECRETARY’S REPORT: The report was read by all board members present.
Shirley Yorks made a motion to accept the minutes as read, Roger Nicholls seconded and the motion carried as all were in favor.
TREASURER’S REPORT: George Corrette reported a checkbook balance of $52,207.14. This reflects the $50,000.00 partial reimbursement from the Town of Bristol for their portion of the purchase price of the property next door, formerly known as Premium Glass. Mr. Corrette plans to leave the $50,000.00 in the checkbook until the final payment of $75,000.00 has been made.
George suggested that the board leave $10,000.00 of the reimbursement funds in the checkbook to cover expenses for the grant writer, Barbara Lehocky. We have already been billed for a little over $1,000.00 for work on the Restoration Grant. Barbara has written a grant for the Franklin Savings Bank which should cover the cost of the grant writer if it is awarded to the library. She is currently working on the Rural Development Grant.
Roger Nicholls made a motion to authorize George Corrette to leave $10,000.00 of proceeds already received in the checking account to go towards the expenses of the grant writer, Barbara Lehocky, Bill Barrett seconded and the motion carried as all were in favor.
Mr. Corrette reported a balance of about $6,500.00 in the Stock portfolio and about $80,000.00 in the investment pool.
Deborah Gilbert reported that the year end statements for the Town Report are due no later than January 19, 2007.
CORRESPONDENCE: None
OLD BUSINESS: Barbara Greenwood talked to Steve Favorite in regard to who currently has keys to the building next door. The only keys besides those held by the library are with Steve Favorite and Bob Duquette. Mr.
Favorite has agreed to inform the library of who is using the building and when.
George Corrette questioned whether the town had a blanket liability policy that covered the building. Barabara Greenwood will check with Elizabeth Corrow about this.
There is no update on the repairs to the light fixtures. Deborah Gilbert will call John Francis to see what the status is.
NEW BUSINESS: George Corrette introduced Eric Lucas. Mr. Lucas had expressed an interest in the library so George Corrette invited him to the board meeting.
The trustee positions that are up for re-election this year are currently held by Roger Nicholls, Barbara Greenwood and Penny Persico. Glenn Dorr will be running for the spot that will be vacated by Penny Persico.
Roger, Barbara and Glenn will need to report to the town clerk’s office between 1/24/2007 and 2/2/2007 to be placed on the ballot.
Barbara Greenwood, Deborah Doe, George Corrette, and Deborah Gilbert attended the combined Budget Committee and Select Board budgeting meeting to present the library’s proposed budget for 2007.
The library will be hosting a second book discussion group for adults on the fourth Monday morning of the month. This month’s selection is The Pickup by Nadine Gordimer.
Barbara Greenwood made a motion for the board to adopt the Handicapped Accessibility Policy as follows.
The Minot-Sleeper Library supports the American Library Association’s Library Bill of Rights as reaffirmed on January 23, 1996 by the ALA Council, and the Resolution on Access to the Use of Libraries and Information by Individuals with Physical and Mental Impairment adopted January 13, 1988, by the ALA Council.. These policies ensure that "books and other library resources should be provided for the interests, information and enlightenment of all people of the community the library
serves: and "a person’s right to use a library should not be denied or abridged…."
It is therefore the policy of the Minot-Sleeper Library to make all reasonable modifications to policies, practices and procedures to avoid discrimination against individual (s) with mental or physical disabilities.
Roger Nicholls seconded the motion. All were in favor so the motion carried.
David King faxed a possible design for Handicap Accessibility to the main entrance of the library. He felt that it would be wise, where the majority of the parking is now on the upper level since the purchase of the property next door. The board requested that Deborah Gilbert let David know that they had received the design and agreed that it is something to be considered.
Deborah Gilbert supplied the board with a listing of workshops being held by the NH Charitable Trust Foundation.
Deborah Gilbert stated policies and procedures for the library in general needed to be looked at and updated especially in light of the expansion program. Barbara Lehocky said she would be available for a few hours in the summer to assist Deborah with this. The board was very much in favor of this but no formal decision was made at this time. The board will look at it at a later date.
Deborah Gilbert reported that Barbara Lehocky suggested that the library have an ALA membership. She said that it was especially helpful when updating policies and procedures. Shirley Yorks made a motion that the library get an ALA membership, George Corrette seconded and the motion carried as all were in favor.
Deborah Gilbert reported that the town has a new employee evaluation form that she will be using. She will be evaluating staff in March. She has turned in the evaluation that Deborah Doe and Penny Persico did on her back in October.
BUILDING COMMITTEE: None
PUBLICITY: Ongoing.
LIBRARIAN’S REPORT: Deborah Gilbert supplied the board with end of the year figures for circulation. The total circulation for 2006 was 27,713.
Deborah Gilbert reported that the library is now receiving two van deliveries for inter-library loan now, Friday and Monday.
Respectfully submitted,
Deborah Gilbert
Secretary/Librarian