PLANNING BOARD MINUTES
April 9, 2008
APPROVED:
________
AGENDA: SUBDIVISION: 2C PROPERTIES LLC, Lake Street, #224-048
MERGER/SITE PLAN: SNHS BRISTOL ELDERLY HOUSING VI INC., Lake Street & Ballou, #216-101, 102,103,104
SUBDIVISION: COREY & JODI JOHNSTON, 1151 Summer St.,
#222-016 & -017
COMPLIANCE: HEMLOCK BROOK LLC, Lake St.,
#205-017
ATTENDING: Dan Paradis (Chairman), Elizabeth Seeler (Vice Chairman), Don Milbrand
Janice DellaCroce, Denice DeStefano, Clay Dingman
Alternates: Tom Babcock, Murray Campbell, Don Martin, Jerry McGwin
ABSENT: Alternates: Bob Duquette
OTHER: Public
The meeting opened at 7:02 pm.
SUBDIVISION: 2C PROPERTIES LLC
Ms. Seeler read the list of abutters notified, where the hearing was advertised and that there were no phone calls or written responses received.
Mr. Capsalis stated the property is known as the old TNT Fitness building that has fire damage. They intend to demolish the building. This lot was converted to a condominium lot and then nothing went forward with it. About a year ago Century 21 came in to expunge all of the condominium declarations. Mr. Capsalis intends to put it back into a fee simple, the way it was. There are currently no construction plans at this point after demolition. Century 21 will have its own lot; there will be a vacant lot and then the TNT lot. Each lot would have its own water and sewer.
The checklist was then addressed:
Mr. Paradis questioned where the culverts were located. Mr. Capsalis believes there is one at Century 21. The board discussed the culverts and water and sewer lines.
Waivers were requested for:
# 14 - Mr. Capsalis stated this was due to Grafton County.
#16 - Mr. Capsalis stated it is not applicable.
#18 – there are no streets proposed.
#23 – there are no proposed roads.
#24 – wavier requested.
Mr. Capsalis explained the Driveway and pointed out the driveway permit number as there would not be a new permit. It is an existing driveway.
Mr. Paradis questioned the fact the two lots do fall into the protected area of the shoreland protection act. Mr. Capsalis provided the board with a letter from the State, stating there is no state approval needed for this subdivision.
E. Seeler made a motion to waive #14, 16, 18, 23, 24, second J. McGwin. The motion carried.
The Board then discussed the importance of #12 the size and location of the water main and sewer. Mr. Paradis stated it is important for it to be included in the plan. Mr. Capsalis stated Mr. Chartier provided a letter stating there would not be any issues for water hook up. Mr. Paradis suggested granting a wavier for #12.
C. Dingman made a motion to waive #12, second J. DellaCroce. The motion carried.
D. Milbrand made a motion to accept the application as complete, second C. Dingman. The motion carried.
The Board discussed the technical review committee.
Public Comment:
Don Martin stated he was an abutter and had no objections.
J. DellaCroce made a motion to approve the application, seconded by E. Seeler. The motion carried.
MERGER/SITE PLAN: SNHS BRISTOL ELDERLY HOUSING VI INC.
Mr. Paradis stated there is two parts, a merger and then a site plan. Bill Hart from Southern NH Services introduced himself and explained the project is a 19 unit senior hosing project funded by the HUD 202 program which is a grant and rental subsidy for citizens 62 and older with income requirements to move into the facility. Citizens pay 30% of their adjusted income towards their rent and it includes everything except phone and cable. The project manager explained the design. There are 19 one unit apartments with a community space. This particular site slopes therefore the parking would be in the front and the building not in the back, and will provide screening to minimize the parking visibility. The Engineer then explained the lot layout.
Ms. Seeler read the list of abutters notified, where the hearing was advertised and she stated that there were no calls nor written statements received.
The checklist was then addressed:
Mr. Paradis questioned whether there is a plan in place for a Variance for a different pitched roof. The project manager explained the top would be flat with a slope along the sides.
Ms. DellaCroce questioned whether there is still a plan for a phase two. The project manager stated they wanted to mention it should there be a need as this site does allow for expansion should there be a waiting list.
Site Plan Acceptance Checklist, Waivers Requested:
#16 – There are no wetlands on the Plan. They had a wetlands scientist check the site. Mr. Paradis requested a statement from the scientist stating there are none.
#19 – Can not waive permits if they are needed. The project manager stated they are waiting for the Shoreline protection permit. Mr. Paradis stated they could do a conditional approval.
E. Seeler made a motion to accept the application as complete pending receipt of a letter from the Wetlands scientist stating there are no wetlands and receipt of necessary permits and approvals from Town, State and Federal agencies, second D. DeStefano. The motion carried.
Mr. Paradis provided Mr. Hart with the minutes from the Technical Review Committee.
Public Comments:
Mr. Don Martin questioned a stockade fence as well as shrubbery previously mentioned due to the plans not reflect this.
Mr. Chuck Beno stated about 15 years ago when he was looking to do a project he ran into a zoning regulation of a 4 inch masonry firewall between units. Mr. Beno questioned if that consideration has been addressed in the plan. Mr. Hart stated there is fire separation through the studs and drywall which does meet the building code requirements. Mr. Beno stated this was a zoning requirement and held him up for construction previously. Mr. Paradis read the zoning requirement which does address the need for the firewall.
Mr. Richard Danahy questioned the lighting in the parking lot. Mr. Danahy also questioned the need for green space for the elderly. Every inch of this property is used by the building or parking area. He also questioned whether there should be a fire access road out back if this is a three story building. Mr. Paradis suggested the need for the developers to work with the fire chief regarding some of these questions. Mr. Paradis stated they can only enforce the zoning and planning regulations and if the proposed plan does meet these regulations then the board can not request changes. However, they can work with the developers and suggest changes for items like additional green space.
Mr. Dingman requested a set of small plans for each of the Planning Board members. The project manager stated they already sent them in but can get more if needed.
A citizen questioned the septic system. Mr. Paradis stated the state is responsible for the septic approval. The project manager stated it would be placed under the parking lot.
Mr. Paradis stated the board would continue to review the application as well as the technical review committee.
The project manager stated since the application has been submitted they have talked with the Highway Superintendent and DOT and have changed the placement of the driveway; therefore, he submitted revised plans reflecting this and is still waiting for the approvals.
Ms. DeStefano made a motion, seconded by Mr. Dingman to continue the MERGER/SITE PLAN: SNHS BRISTOL ELDERLY HOUSING VI INC to the May 14th meeting. The motion carried.
Mr. Hart requested the minutes or comments from the Technical Review Committee prior to the May 14th meeting.
Mr. Paradis stated there is an application for a merger to merge lots #216-101.2, .3, .4. This has been notarized and sealed.
Mr. McGwin made a motion to approve the merger, seconded by Ms. DellaCroce. The motion carried.
SUBDIVISION: COREY & JODI JOHNSTON
Mr. Johnston stated the only concern from DOT is drainage calculations. He has addressed the concerns and has also moved the driveway. He adjusted the lot lines slightly. He would like conditional approval and would submit the approval from DOT when he receives it. The board discussed the easement for lot 3. Mr. Johnston stated he would correct the error in note 11.
Mr. Milbrand made a motion to approve the application with the condition of receiving the driveway permit, seconded by Mr. Dingman. The motion carried.
COMPLIANCE: HEMLOCK BROOK LLC
Ms. DeStefano stepped down as her husband is a realtor involved with this case. Mr. Campbell stepped in for her.
Mr. Paradis stated the application was approved with the following conditions: receipt of the driveway permit, note indicating application of regulations identical to those in the 2008 revision of the Comprehensive Shoreland Protection Act (RSA 483-B) for all areas within 50’ of Hemlock Brook due to close proximity to Newfound Lake, no building permit is issued until the State confirms completion of the Driveway Plan and Profile, update note #5 per new FIRM maps.
Bob Carpenter of Granite State Surveying was the representative for this case. Mr. Carpenter explained the revisions to the notes as well as added a planning board compliance block for the record and submitted the driveway permit. Ms. DellaCroce questioned whether the Highway Superintendent could be available when the state DOT comes out to check the driveway.
Mr. Paradis stated the conditions have been resolved.
Mr. Dingman made a motion to approve the application, seconded by Mr. Milbrand. Motion carried.
Minutes
MINUTES OF MARCH 26, 2008: The following amendments and clarifications were made:
Page 1, Agenda, 4th line, change Balou to Ballou.
Page 3, under Hemlock Brook LLC, last paragraph, 1st
line, replace “submitted” with “written” and following
“suggestion” insert “submitted earlier.” 3rd line, replace questioned with “asked what would happen” and at the end of the line, add “existing” after “the”. 7th line, replace “would be” with “is”.
Page 4, 1st paragraph, 5th line, insert “DES summary of the” between “the” and “new”. 7th line, insert “plan” after “that this”. Paragraph 2, 11th line, replace “them” with “DOT”. 3rd paragraph, 4th line, delete “in”. 5th line, at the end add “from this property.”
Page 5, Technical Review Committee, 1st paragraph, next to last line, following “Town Manager,” insert “who”.
Page 6, 1st paragraph, 2nd line, replace “felt that it is” with “felt that the issue is”. 4th line, replace “Johnston” with “Paradis”. Under Downtown, 1st paragraph, 1st line, replace “abolish” with “disband”. 2nd line, after “$10,000” insert “for the Downtown plan”. 2nd paragraph, 1st line, following “Moose” insert “Plate”. 2nd line, remove “,” after “$10,000” and at the end of that sentence, add “given that when the Town Manager met with the HDC two months earlier to discuss the Town Hall renovation, this grant and other grants were discussed.” 3rd line, insert “Plate” following “Moose”. 5th line, after “downtown” replace “people” with “merchants and property owners”. 7th line, insert “Plate” after “Moose”.
C. Dingman made a motion, seconded by Ms. Destefano, to accept the minutes as amended. The motion carried.
COMMUNICATIONS:
Mr. Paradis stated there is a seminar at UNH for Tools and Techniques in Managing Commercial and Residential Growth.
Mr. Paradis read a letter from DES for additional information requested from Turner’s Cottages.
Mr. Paradis read a letter of resignation from Mr. Robert Duquette due to personal matters.
Mr. Paradis stated they received an opinion survey.
Mr. Paradis stated they received a letter from the Town Manager regarding downtown initiatives.
REPORTS:
DOWNTOWN: N/A
HISTORIC DISTRICT: Mr. Dingman stated they issued a certificate of approval for Bristol Diner. They will be doing painting. The Historic District Commission also discussed the sign that the town has requested to put downtown. Mr. Dingman thanked everyone for help in applying for the Moose Plan Grant. Mr. Paradis thanked everyone for their help in the Plan NH Grant as Bristol has been selected for this grant. The Board discussed the next step to the Charette.
SELECTMEN: Mr. Milbrand stated the meeting was very brief and the only thing discussed relating to the Planning Board was the vacancy now that Mr. Milbrand is a Selectman. Mr. Milbrand believes Mr. McGwin and Mr. Campbell are on the Selectmen’s agenda to discuss their interest to become a full planning board member with the Selectmen.
CIP: Mr. Campbell stated the next meeting is Tuesday and their letter to the editor supporting Article 13 will appear in the papers. Mr. Campbell stated he attended a Shoreland Protection Act and was approached by the Planning Board Chair of Alexandria who is setting up a meeting on May 19th for all the local Planning Boards. Mr. Paradis stated he would respond.
OTHER BUSINESS:
Ms. DellaCroce stated she read in the Zoning Board minutes, they are now requiring applicants to submit a notarized statement authorizing a third party to act on their behalf should a third party represent a case opposed to the owner. Ms. DellaCroce felt this may also be a good practice for the Planning Board. Mr. Paradis felt this has not been a problem in the past and does not want to make the process even more complicated. The Board agreed.
Mr. Favorite stated he attended a meeting with the Lakes Region Planning Commission regarding development along the shoreline.
NEXT MEETING: Next Meeting April 23rd. Mr. Paradis requested the board email any changes to the site plan and subdivision regulations or anything additional that should be added so they can begin reviewing. Mr. Paradis questioned how the board would like to handle campgrounds/trailer parks in the regulations.
With no other business, C. Dingman made a motion, second by D. DeStefano, to adjourn at 9:40 pm.
Respectfully submitted,
Krystal Alpers, Administrative Assistant