PLANNING BOARD MINUTES
September 26, 2007
APPROVED AS AMENDED:
10/10/07 jrl_______
AGENDA: COMPLIANCE HEARING FOR SUBDIVISION FOR: BARNARD SURVEY c/o ALAN BARNARD for GERALD MARCHAND TRUST, 163 A & B Pleasant St., #113-007
WORKSHOP: EXCAVATIONS
ATTENDING: Dan Paradis (Chairman), Elizabeth Seeler (Vice-Chrm.), Steve Favorite (Sel. Rep.), Janice DellaCroce, Denice DeStefano, Clay Dingman, Don Milbrand
Alternates: Murray Campbell, Bob Duquette.
ABSENT: Alternates: Tom Babcock (away), Don Martin (excused), Jerry McGwin (ill)
OTHER: Alan Barnard
The meeting opened at 7:00 pm.
COMPLIANCE HEARING: BARNARD SURVEY/ALAN BARNARD FOR GERALD MARCHAND TRUST
The Declaration of Condominium had been received by the secretary. Mr. Barnard presented the plans.
E. Seeler made a MOTION, second by S. Favorite, to APPROVE THE SUBDIVISION AS ALL CONDITIONS HAD BEEN MET. The motion CARRIED.
The Board signed the plans and Notice of Decision.
MINUTES OF SEPTEMBER 12, 2007:
The following changes were made: Page 2, 2nd paragraph, 3rd line, after “front” insert “of each unit” and 6th paragraph, 1st line, delete “there” and change “were” to “was”. Page 3, 1st paragraph, 2nd & 3rd lines, delete “have to adhere to the new” and replace with “change his plans because of”. Under Communications, List of Selectmen’s meetings, 5th line, replace “bred” with “bread”. Page 5, 1st paragraph, 1st line, following “CIP” insert “committee”, 4th line, replace “has a CIP” with “may incur a capital expense” and last line, after “Master Plan” insert “cost”. Under OTHER, last paragraph, 4th line, replace “Weir” with “Weare” and in the 8th line, after “80,000” insert “’ of”.
C. Dingman made a motion, second by D. DeStefano, to accept the minutes as amended. The motion carried.
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EXCAVATIONS:
Mr. Paradis stated that the members were to have compared Corey Johnston’s work with Matt Nebesnik’s. Mr. Paradis found that Mr. Johnston’s is adopted by reference. He is assuming that RSA155-E is used already. Mr. Nebesnik’s is just the RSA155-E. Mr. Paradis feels that, as far as getting this passed, the model ordinance of Mr. Nebesnik’s would be easier. Mr. Dingman agreed.
Mr. Paradis continued by saying that he knows that Alexandria had a problem getting theirs through due to the add-ons. Ms. DellaCroce asked if they could be added on later and Mr. Paradis explained that it would be a document similar to Site Plan/Subdivision regulations and only require a public hearing to add or change. Mr. Dingman expressed that the Zoning Ordinance would need a reference made to the new document. Mr. Paradis looked it up and found that the Zoning Ordinance allows Excavations in the Rural District only and this is done by Special Exception. He added that implementing is a whole different ballgame. He feels that we should leave those not grandfathered to the Land Use Officer. The secretary mentioned that only John Morrison’s was found to be grandfathered when this was addressed earlier.
Ms. DeStefano stated that she made notes on Mr. Nebesnik’s version as to what Mr. Johnston had added. Mr. Paradis felt that the Board needs to determine what to do. Mr. Dingman felt that we should adopt the model ordinance. In a discussion, it was determined that the Ordinance reflects the State Law and that the interpretation is in the booklet dated 1999. Ms. Seeler asked Mr. Dingman if he is thinking of just adopting the model this year and change things next year and Mr. Dingman answered yes. Ms. Seeler feels that Mr. Johnston’s is friendlier to the neighbors. A discussion followed.
Mr. Milbrand asked what if folks ask about hours of operation. Mr. Paradis stated that we could get the model changed then. Mr. Favorite gave some examples from other towns and said that he feels the hours should be put in now. Mr. Dingman asked if anyone has any ideas as to time. Mr. Favorite stated that most start at 7:00 am and go no later than 4:00 p.m. Alexandria is from 7:00 am to 6:00 pm.
Ms. DeStefano referred to Mr. Johnston’s item 4.0 Operational Standards, on page 8, section #4 which speaks of Excavation site access roads that intersect with existing streets and roads, etc. expressing that this may also be important. At this time, she volunteered to place Mr. Johnston’s new add-ons to the model ordinance. Mr. Paradis felt that we should go through Mr. Johnston’s version and determine “yes” or “no”.
Mr. Favorite mentioned needing surveyed plans to eliminate infringement on other people’s property. When Mr. Paradis looked at the State ordinance, he felt that the requirements need professional execution, especially as it has to be filed by the Registry of Deeds. He agrees with Mr. Johnston on that. The Board agreed, as well. Mr. Favorite mentioned topography shots.
Mr. Paradis listed professional plans and hours of operation as items to be included with the model. The Board determined that hours of operation should be 7:00 am to 6:00 pm. They then went over the list of 4.0 Operational Standards in which they felt that they would want to include #1 Hours of operation, #2 Equipment not used closer than 100’ from any public street or adjoining lot line, #4 Access roads, #6 Timber removal, #7 Visual barriers, #9 Rate of reclamation, #10 Disposal of debris, #11 Waste material, #12 Set backs, and #13 Report to the Selectmen. 4.02 Depth of Excavations was determined to skip. The Board determined that the Selectmen should determine #2.04 Fees.
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EXCAVATIONS continued:
Ms. DeStefano felt that Mr. Johnston’s 2.0 Application Procedures are laid out better and are more user friendly; maybe the model is okay. Mr. Paradis agreed that the model is not too bad. Mr. Paradis asked if the town has any protection for the well-head. Mr. Favorite answered that there is a 4,000’ circumference barrier around it. He added that Mr. Chartier, Water/Sewer Superintendent, would like to get the 2nd well on Fowler River going again but Danforth Brook would be first.
It was determined that Ms. DeStefano would get together what was discussed tonight and we shall look at it again for the next meeting.
COMMUNICATIONS:
There were a lot of communications this time. All were read. It was felt that Turner’s Cottages are year round. Jeremy Mitchell and Paul Morrissette are to come in for a PCC next meeting and their advertising can be addressed at that time. Sheryl Montague, Land Use Officer, had written a letter to them mentioning Mr. Shackett’s Site Plan changes. The Board corrected this to being Subdivision changes as it is a Condominium. As to the DES letter to Newfound Life Church, the Board felt that this is an abandoned project.
REPORTS:
DOWNTOWN: Mr. Favorite stated that they are working on a fundraiser to purchase fudge and it is called “Fudge for the Troops”. The purchased fudge will be sent to our troops. They are also planning their participation for Halloween.
HDC: No meeting.
SELECTMEN: Mr. Favorite stated that they have found a property that was not taxed properly: Ayres Island and the New England Coop. Electric. It involves a loss of $6-7 million dollars as it stopped being taxed for some reason 10 years ago. The Selectmen are also trying to wrap up for budget hearings and the CIP presentation.
CIP: Mr. Campbell stated that they met last night with Ms. Corrow (Town Manager), Mark Bucklin (Highway), Jeff Chartier (Water/Sewer) and Norm Skantze (Fire) to determine what is most important to them. Ms. Corrow had expressed her appreciation of all the work that Mr. Paradis and Ms. DellaCroce have done. She stated that there have been too many ways that the previous Town Administrators had recorded things and she promises to enact good procedures from here on out. Mr. Paradis still has a couple of questions in 2006. Most pressing is wrapping up the CIP for 2008-2017. We have little time to do so. Our next meeting will be held Oct. 2nd and then we hope to present the plan to the Planning Board by their 10/10 meeting. Mr. Milbrand is giving a lot of help. The Excel program is being revised with the consensus of what we have discussed. Mr. Paradis did not get enough information on what grant money was used for offset. Water/Sewer is only looking for Sewer to the Lake and a Storage Tank as all other projects are to be paid by the users.
SURVEY: Mr. Dingman reported that everything should be back next week. We shall then have to post and mail them. He shall see Krystal Alpers about the web site and Angela Mahoney about the postage. He will also draft a press release. We could go live next week. The postcards are bright yellow.
SELECTMEN: Mr. Favorite stated that 6 or 7 bids have come in for the Central St. bridge. They are in the final stage with the Corps for a Bailey bridge at the Burough bridge site. Grafton County’s budget is to be a 17% increase based on the prison building.
NEW BUSINESS:
Ms. DellaCroce asked about the Casino building at Bungalow Village/Newfound Sands that has now been sold. She heard that it is to go Condo. Mr. Duquette stated that the new owner is to be downstairs and to put in an apartment upstairs to rent out.
A discussion was held as to how to let us know when a commercial property changes to residential. Ms. DellaCroce asked about the mica building and Mr. Paradis stated that it came to us as there are more than 2 units.
Mr. Paradis charged the Board to start thinking about Zoning amendments. He added that one that needs to change is to comply with the changes to Shoreland Protection that now include the Pemigewasset River. Mr. Paradis stated that he is willing to volunteer to work on that one. He may leave in some of ours that is greater than what the Shoreland Protection has.
With no other business, Ms. Seeler made a motion, second by D. Milbrand, to adjourn at 8:55 p.m.
Respectfully submitted,
Jan Laferriere, secretary