PLANNING BOARD MINUTES

September 12, 2007

 

APPROVED AS AMENDED & CLARIFIED:

9/26/07 jrl____

 

AGENDA:                   CONTINUED SITE PLAN: 86 SUMMER ST. PROF. LLC, 86 Summer St.,

                                                #114-084

                                    CONT. SITE PLAN:  SONDRA J. KEENE, 94 Mandi Lane, #205-011

                                    SUBDIVISION:  BARNARD SURVEY c/o ALAN BARNARD for GERALD

A.     MARCHAND TRUST, 163 A & B Pleasant St., #113-007

PCC:  JOE COLITTO

PCC:  DAVID MUNRO

PCC:  KEN IVESTER

                                               

ATTENDING:             Dan Paradis (Chairman), Elizabeth Seeler (Vice-Chrm.), Steve Favorite (Sel. Rep.), Janice DellaCroce, Denice DeStefano, Clay Dingman, Don Milbrand

                                    Alternates:  Tom Babcock, Murray Campbell, Jerry McGwin

                                               

ABSENT:                    Alternates: Robert Duquette (ill), Don Martin

 

 OTHER:                      Miscellaneous applicants

 

 

The meeting opened at 7:00 pm.  Mr. Babcock sat in for Mr. Milbrand until he arrived (soon after).

Minutes were held until the agenda is complete.

 

CONT. SITE PLAN:  86 SUMMER ST. PROF. LLC

            As no-one showed up again, Mr. Paradis determined that they must have chosen to withdraw this plan.  The Board concurred and the file will be so noted.

 

CONT. SITE PLAN:  SONDRA J. KEENE

            Mr. Dingman and Mr. Milbrand stepped down.  Mr. McGwin filled in, being the only alternate present that had been on the case.  Mr. Paradis read the approval for a Special Exception given by the Zoning Board.  The Board looked at the plan sent in, which now consists of two pages.  As a mylar was included and no-one was present to represent Ms. Keene, it was felt that additional fees would be needed (when typing the minutes, the secretary realized that a Site Plan does not get recorded).  The Board determined that all conditions have now been met.

            S. Favorite made a MOTION, second by J. McGwin, to APPROVE THE SITE PLAN OF SONDRA J. KEENE.  The motion CARRIED.  The plans were signed and Ms. Laferriere will contact Ms. Keene about the additional fee.  Mr. McGwin stepped down and Mr. Dingman and Mr. Milbrand

returned to the table.

 

 

 

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SUBDIVISION:  BARNARD SURVEY/ALAN BARNARD for GERALD A. MARCHAND TRUST

            The secretary read the application, list of abutters notified, where the hearing was advertised and stated that neither telephone calls nor written responses were received.

            Mr. Barnard presented new plans for the two units that are to be converted to condominium.  He explained that the garage, steps, porches, and concrete patios are limited common areas.  There is one parking space in front of each unit as well as one in the garage and an area where another can be used.  Everything is landscaped already.  Nothing will be changed other than ownership.

            The checklist was then addressed.  Four waivers were requested:  #13 Soil Types,

#14 Topography, #23 Construction drawing of roads, and #24 Drainage plans as nothing is changing.

            E. Seeler made a MOTION, second by D. DeStefano, to WAIVE ITEMS #13, 14, 23 AND 24.

The motion CARRIED.

            D. DeStefano made a MOTION, second by D. Milbrand, to ACCEPT THE APPLICATION AS COMPLETE.  The motion CARRIED.

            Mr. Paradis called for public comment and none was expressed.  Mr. Barnard explained that he submitted a copy of the Declaration of Condominium and would like a conditional approval as he did not bring the mylar this evening.  Mr. Dingman asked about waivers being on the plan and Mr. Barnard felt that this is only necessary on Site Plans.  Mr. Paradis agreed.  Mr. Barnard stated that he has found that they only want the barest of information when they record a Subdivision.

            D. Milbrand made a MOTION, second by S. Favorite, to CONDITIONALLY APPROVE THE CONDOMINIUM PLAN AS PRESENTED WITH THE CONDITIONS THAT THE FINAL PLANS AND MYLAR ARE BROUGHT IN TO BE SIGNED AND THAT THE MEMBERS HAVE A CHANCE TO READ THE CONDOMINIUM AGREEMENT.  The motion CARRIED.

            It was determined that Mr. Barnard could bring the plans in for signing at the next Planning Board meeting on September 26, 2007.

 

PCC:  JOE COLITTO --- No Show.

 

PCC:  DAVID MUNRO

            Mr. Paradis reminded everyone that a PCC binds neither the applicant nor the Planning Board.

            Mr. Munro explained that he is the owner of The Mill and would like to add lighting to his sign.

Mr. Dingman added that Mr. Munro would like to meet with both the Historic District Commission (HDC) and the Planning Board at the same time.  The Board agreed to this and stated that Mr. Munro would need a minor site plan after Mr. Paradis read the requirements for the same.  Mr. Munro was told that he should start by seeing Sheryl Montague, the Interim Land Use Officer and he was given the application forms for both Planning and HDC.

 

 

 

 

 

 

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PCC:  KEN IVESTER

            Mr. Ivester stated that he has come in to ask for an extension of his Site Plan.  He stated that he has needed to find money to finish his engineered plans.  Mr. Paradis asked if he would change his plans because of changes to the Shoreland Protection laws and Mr. Ivester said no.  He continued to say that he was in the process of getting cost estimates so as to approach the bank for a loan but decided to put in his permit first.  Ms. Montague told him that he needed a wetlands permit.  Mr. Ivester called the State and one person told him that it would be no problem but would take 30 days.  Another person told him that he did not need a permit at all.  Mr. Ivester stated that he has submitted a request.

            E. Seeler made a MOTION, second by D. DeStefano, to EXTEND THE SITE PLAN OF KEN IVESTER FOR ONE YEAR, ENDING SEPT. 28, 2008.  The motion CARRIED.

 

            With the public portion of the meeting ended, Mr. Paradis asked the alternates to come up and join them at the table.

MINUTES OF AUGUST 22, 2007:   

            The following amendments and clarifications were made:  Page 1, ATTENDING, Don Martin was absent and is to be listed as such.  Page 4, CAPITAL IMPROVEMENTS, next to last line, replace “Everything has been put off for some time and we shall have to pay the price.” With “Many projects have been put off for some time and we shall now have to play catch-up.”.  Page 5, NEW BUSINESS, 7th line, remove the apostrophe from “Mowglis”. 

            E. Seeler made a motion, second by C. Dingman, to approve the minutes as amended.  The motion carried.

 

COMMUNICATIONS:

            Licensing of Architects:  Read aloud.

            Lincoln Ins. Lecture:  Looked at and the Secretary will keep a little while.

            American Planning Assoc., Audio/Web Conf.:  Looked at, too expensive for our budget.

            List of Selectmen’s meetings:  Post in office.  Mr. Paradis noted that the Selectmen are holding

                        a meeting tomorrow night on the beaches.  He asked Mr. Favorite why the Selectmen

                        are putting such emphasis on the beaches when the Master Plan has the Downtown as

the priority.  Mr. Favorite stated that 56% of the taxes come from the out-of-town taxpayers.  There is a 10-year old plan for the beaches already and this is our “bread and butter”.  Both beaches are being worked on.  Two years ago, money was designated for them but not much has been done.  Mr. Paradis stated that the Master Plan has had the Downtown as the top priority for 25 years.  The beach is not a high priority there.

            Sunapee Planning Bd. notice of wireless tower:  Read.

            FEMA letter on necessary floodplain management regulations:  Looked at; Mr. Paradis to read

                        more in depth later on.

            NH Historic Preservation Office letter in regard to repairs at 39 Arrowhead Point Rd.: Read.

Minimum impact expedited application for dam maintenance repairs, IPC lower dam:  Glanced

at.  Mr. Favorite stated that the government office is having them make changes to the upper dam.

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REPORTS:

DOWNTOWN:  Mr. Favorite stated that they are to meet next week.

 

HDC:  Mr. Dingman reported that they have not been meeting as they have had no hearings.

 

SELECTMEN:  Mr. Favorite stated that they have met about the Highway Plan which is now referred to as Roads Plan.  Route 104 from Exit 23 to Meredith is included.  There are 18 projects listed for our area (Lakes).  The Lake Street project is still on.  Mr. Favorite is asking for any photos of the downtown, showing the need for change there, would be greatly appreciated.  Ms. Corrow, Town Manager, and Police Chief Clark are trying to get something done as it is a dangerous situation.  Overall, DOT has $4 billion worth of projects with only a $2 billion budget.  They are trying to determine how to get the funds they need. 

            Mr. Dingman asked if they are holding public hearings and Mr. Favorite answered that they are.  They are in the Lakes area this week and will continue until the last hearing being held in Keene on 10/23/07.  Mr. Dingman asked if they are asking for public input and was again told that they are.  Mr. Favorite continued to say that they have 43 bridges on their list.

            Mr. Favorite continued by bringing up the Burough Bridge, stating that it has deteriorated a lot in the last week.  They have closed it and will be bringing in a Bailey Bridge.

The Selectmen met with Hill last Wed. night.  Hill put their money away but we have not so will have to put up the whole amount in 2008.  They hope to have a preliminary plan by next Wed.

 

CAPITAL IMPROVEMENTS PROGRAM (CIP):

            Mr. Campbell asked the members if they would be willing to change to Sept. 24th as Mr. Paradis has a conflict on the 25th.  This was agreed to and the secretary shall see Ms. Alpers (in charge of reserving the room).  (Ms. Laferriere later checked her schedule and found that she cannot make the 24th due to a medical commitment.  She called Mr. Campbell, who determined to leave the meeting for the 25th.)

            Mr. Campbell asked how many had seen the Long Range Building Study that was done a few years ago.  Most had not and Mr. Campbell said that he would get the members copies.

He then asked how the Exhibit VI-3 was coming along and Ms. DellaCroce and Mr. Paradis stated that they are almost done. 

            Mr. Campbell stated that Ms. Corrow told him that the Dept. Heads are available to the committee if we want.  We will want Water/Sewer for sure.  Mr. Paradis stated that Water/Sewer keep their own budget and he and Ms. DellaCroce have found weird things, finding it hard to follow.  Mr. Campbell felt that Mr. Bucklin (Highway) and Mr. Skantze (Fire) be brought in also.  Mr. Favorite mentioned that the voters were asked to rescind an article last March.  Mr. Campbell directed Ms. DellaCroce and Mr. Paradis are to continue to reconcile the numbers. 

 

 

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CIP REPORT continued:

            Mr. Paradis mentioned that the CIP committee worked on Ms. Corrow’s plan in which she wished to move in a giant leap and level off after that.  The committee is looking to ramp up and then level off.  He added that there are some big projects out there.  Mr. Paradis also mentioned that the Planning Board may incur a capital expense for the Master Plan and wondered if it should be included.  He added that Mr. Auger, Budget Committee Chairman, has recommended that the CIP increase their limit.  Mr. Campbell feels that we should include our Master Plan cost in the CIP.

           

SURVEY:  Mr. Dingman reported that the card design is done and waiting to be ink jetted.  We shall mail out at the post card rate.  He is still to get the mailing list from Angela Mahoney (Assessor’s Office).  Once he has this and they are checked, he will put out the press release and mail the cards.  Mr. Paradis stated that we have $1500 but it may come to a little more and we shall have to take it from some other line item.  As to time, Mr. Paradis stated that the sooner the better would be good.  Mr. Milbrand asked who the cards will go to and was told they will go to the property owners.  Others can come in and get a copy of the survey or do on the computer.  A discussion followed about someone filling out multiple copies and it was generally felt that this would be unlikely.

 

EXCAVATIONS:  Due to the late hour and the fact that he and Ms. DellaCroce had work to do for CIP after, Mr. Paradis asked if we might do this at our Workshop meeting and all agreed.

 

NEXT MEETING:  The next meeting will be held 9/26/07 and is a workshop.  Mr. Paradis invited all to come to the CIP meeting, as well.

 

OTHER:  Ms. DellaCroce mentioned that for the OEP Conference, you must sign up on line or call as they are not sending out the usual form.

            Mr. Favorite asked if anyone has been approached about recycling.  He continued to say that there is a committee that is working on this.  Mr. Favorite has toured Whitefield which he found is well organized, very clean, costs about $50,000 a year and has a “pay-per-bag” program.  The Selectmen have found Dunbarton to be favorable and also toured Weare.  There is to be a one-cycle system change and dumping fees will double by 2010.  He suggested that members visit Bridgewater if they can.  It costs them $500 a day to fire up.  They recycle also.

Mr. Favorite continued by saying that Meredith compacts; they shred their glass.  Mr. Favorite also stated that we have 80,000’ of aluminum culverts that must be replaced and we need to be organized before the March town meeting.  Mr. Dingman stated that Plymouth put up signs saying how much they make on the different recycled collections.  Mr. Favorite stated that it is either we pay up front or we pay for clean-up after.  The hardest part is in handling commercial versus residential.

 

 

 

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OTHER continued:

 

            Mr. Favorite brought up the subject of the mica building.  He stated that there is an insurance issue with the two abutters.  Mr. Munro, abutter, has tried to get Mr. Suldenski to do something but to no avail.  Mr. Campbell felt that a lien can be placed on the property if the taxes are not paid.  They hold the lien for two years, he believed, in which the owner can pay up, with an interest payment added on, and be okay.  He feels that if the town does nothing, the town could also be liable.  Mr. Favorite felt that it is a liability to both the owner and the town.  Mr. Babcock mentioned that when he was Code Enforcement Officer, there was a dilapidated building in back on Beech St.  There is a State Ordinance allowing the town to take over.  He advised Mr. Favorite to look into this.  It was determined that Mr. Suldenski has only been approved for a Variance and has yet to come to the Planning Board for the Site Plan.  Mr. Campbell suggested that legal advice be obtained.  Mr. Paradis stated that this is in the hands of the Enforcement Officer and the Selectmen.

 

            With no other business, E. Seeler made a motion, second by C. Dingman, to adjourn at 9:00 p.m.

 

                                                            Respectfully submitted,

                                                            Jan Laferriere, secretary