PLANNING BOARD MINUTES

August 8, 2007

 

APPROVED AS AMENDED & CLARIFIED:

8/22/07 jrl__

 

AGENDA:                   CONTINUED SITE PLAN:  86 SUMMER ST. PROF. LLC, 86 Summer

                                                St., #114-084

                                    PCC:  MASONIC TEMPLE, Pleasant St., #114-182

                                    CONT. COMPLIANCE:  SONDRA J. KEENE, 94 Mandi Lane, #205-011

                                    STEVEN W. WHITMAN, Jeffrey H. Taylor & Assoc. Inc. and BOYD

                                                SMITH, Newfound Lake Region Association (NLRA)

                                    WORK ON SURVEY

                                                                                   

ATTENDING:             Dan Paradis (Chairman), Elizabeth Seeler (Vice-Chrm.), Steve Favorite (Sel. Rep.), Denice DeStefano, Don Milbrand.  

                                    Alternates:  Murray Campbell, Jerry McGwin

                                               

ABSENT:                    Janice DellaCroce (work), Clay Dingman (work)

Alternates: Thomas Babcock (away), Robert Duquette (excused),

                   Don Martin ( excused)

 

OTHER:                       A few from the public

 

The meeting opened at 7:00 pm.  Mr. Campbell sat in for Mr. Dingman and Mr. McGwin for Ms. DellaCroce.

 

MINUTES OF JULY 11, 2007:

            The following corrections were made:  Page 2, 5th paragraph, 5th line, replace “used to be called “Corduroy Road” originally; logs used to be rolled down it.” With “used to be a “Corduroy Road” originally and consisted of logs.  Paragraph 6, 2nd line, replace “Tip” with “TIF”.  On page 3, COMMUNICATIONS, 7th line, replace “answer” with “response”, add “the” in front of “Lakeside Cottages” and follow with “coop conversion plan” before “will be filed…”  On page 4, CIP REPORT, 5th line, insert “OEP” after “State”.

            E. Seeler made a motion, second by D. Milbrand, to accept the minutes as amended.  The motion carried.

 

CONTINUED SITE PLAN:  86 SUMMER ST. PROF. LLC

            No-one was in attendance to represent this case.  The secretary reported that no Variance has been applied for.  The Board determined to continue the hearing as a courtesy and notification will be done to let them know.

            D. DeStefano made a MOTION, second by S. Favorite, to CONTINUE THE SITE PLAN OF 86 SUMMER ST. PROF. LLC TO SEPTEMBER 12, 2007.  The motion CARRIED with 1 abstention.

 

 

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Planning Board Minutes

8/8/07

 

PCC:  MASONIC TEMPLE/DON MILBRAND

            Mr. Milbrand stepped down and then explained that he has been asked to represent the Masons.

He is asking if there is anything that is needed if they replace the flat roof on the glassed in porch with a pitched one and add a door in back (Fire Chief Skantze wants a second egress) with a double deck.  They are also to make the building handicap accessible with a concrete ramp. 

Mr. Paradis asked how many square feet are involved and Mr. Milbrand did not know.  Mr. Paradis stated that the Board could waive 1000 sq. ft. on the paving.  The Board determined that the project does not need anything more than a building permit.

 

LAND USE OFFICER:

            At this time, Mr. Paradis announced that Matt Nebesnik is leaving so as to take a position with Homeland Security.  The Board is sorry to lose him.

 

CONTINUED COMPLIANCE:  SONDRA J. KEENE

            Mr. Paradis read the ZBA approval for Special Exception.  As no-one had arrived, and the secretary stated that Ms. Keene had said that she will send in her surveyor tonight, the Board determined to hold this until later this evening.

 

STEVE WHITMAN/BOYD SMITH:

            Mr. Whitman explained that they have started working on a Newfound Lake watershed Master Plan.  They are to do a survey first and then, at the end of their completion of the plan, they shall do a second survey.  He encouraged everyone who receives a survey to please fill it out. 

Mr. Whitman announced that there will be a kick-off meeting on August 30, 2007 at the town hall in Alexandria at 7:00 pm and he invited all to come.  They are looking for as much information from the area Planning Boards as possible.  They are to work on a draft division and a draft of demographic and growth data.  They are looking at Planning and Land Use in the watershed.

Mr. Whitman asked if the 2002 Master Plan on the town website is our latest and Mr. Paradis was not sure if this included Chapter 7, Recreation.  He stated that, if Mr. Whitman finds that this is missing, he can contact the secretary for a copy.  Mr. Whitman then verified that our last Zoning Ordinance is the March 2007 version and Site Plan/Subdivision Regs. is June 2007.  This is correct.  He then asked if we have occupancy permits and Mr. Paradis explained that we do not but are thinking in that line.

Mr. Whitman asked if we have any other regulations and was told that we do not. 

Mr. Paradis stated that sewer to the lake is a concern in which we want to avoid over-crowding in the Lake District.  Mr. Whitman stated that Bristol has 11% of the area with 45% of the population.  Also, 62% of Bristol’s overall population lies in the watershed.  Mr. Paradis stated that we have short and long term trailer parks designated now.  Minimum lot sizes and so many units to so much beach  would also help.  Mr. Whitman asked if we have impact fees.  Mr. Paradis explained that we have them in the Zoning Ordinance but needed a Capital Improvements Program (CIP) in order to enforce it.  We have a committee and are working on a CIP now.

 

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Planning Board Minutes

8/8/07

WATERSHED MASTER PLAN continued:

Mr. Whitman asked if we have any NLRA questions.  None were forthcoming at this time.  Mr. Whitman mentioned that the new Shoreland Protection revision goes into affect on April 1, 2008.  Mr. Smith stated that the setback is now 50’ and there is a limit on impermeable surfaces after that.  Mr. Paradis stated that he has a copy and asked the secretary to see that the Board members each get a copy.  Mr. Paradis then explained that we had done a Pemi-overlay section in our Zoning Ordinance as the State did not cover that river.  This new version does cover it so we shall have to amend our regulations to match.

Mr. Smith stated that he will put the secretary on their mailing list so she can update the Board on their activities.  A short discussion was held about the tours that NLRA has conducted on the lake.

Mr. Favorite mentioned that the Fire Dept. did a test in which they pumped water from the Lake to get up to the top of Hemlock Brook Rd.  It is about impossible.  He mentioned that we have required sprinkler systems in new developments up there for this reason.

 

SITE PLAN/SUBDIVISION REGULATION CORRECTIONS:

            Mr. Paradis explained that there are two typing errors that he has found:  on page 36, under E.2, the first sentence beginning with “In such cases, the owner shall…” should be deleted, leaving the following one as the correct version.  On page 40, the letter “A” should be placed before the top sentence and the existing “A” should change to “B”.  As these are clerical errors, they can be corrected right away.

 

COMMUNICATIONS:

            The OEP 2007 Fall Planning/Zoning Conference notice was read.  The American Planning Assoc ad will be held a short time as will the Lincoln Inst. 7/25/07 issue.  The secretary will hold the Center release of Better Site Design.  The information for the changes to Jeff Shackett’s subdivision was read.  It was determined that Mr. Shackett needs to come in to the Planning Board and the secretary was asked to include page 35, 8.3E of the Site Plan/Subdivision Regulations.  The memorandum agreement regarding trees along Wulamat Road between the Town and Blueberry Shores was read.  None of the Board or Mr. Favorite were aware of this agreement and it was felt that we should be notified for our input before an agreement is made.  The proposed changes to the Shoreland Protection Act were next and Mr. Paradis asked that a folder be kept in the office as well as the copies for the Board.  The DOT driveway permit for Durwood J. Miller/Elizabeth Dole Trust was looked at along with a Dredge & Fill permit for Robert N. Marshall.  The July/Aug. 2007 Town & City will be in the office.  A copy of a DES inquiry for 44 North Pike Rd. was read and is to be referred to Mr. Nebesnik, Land Use Officer.  The change of time for the next Board of Selectmen’s meeting was read.  A copy of an attorney letter to Attorney Waugh in regard to Silver Shores was read.  Mr. Favorite stated that they are waiting approval of a dock with 5 slips.  The problem is with it extending over their property line.

 

 

 

 

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Planning Board Minutes

8/8/07

REPORTS:

DOWNTOWN:  Mr. Favorite reported that they are in the hole about $500 as the dance was poorly attended.  They feel this is due to the fireworks and the weather.  They dropped the Art Show as they only had 10 people to participate.  A lot of out-of-staters are now asking about it, however.  They have received a letter from the IRS questioning their non-profit status.  Ms. Seeler stated that you have to file a card every year. 

 

HDC:  Mr. Dingman not in attendance to report.

 

SELECTMEN:  Mr. Favorite mentioned Old Home Day on August 25th.  At the summer town meeting, they had 56 people attend though a lot of them were town employees.  A lot of time was spent on sewer to the lake.  The Selectmen have had many abatements and the new assessors are re-doing some.  Surprisingly, the biggest adjustment is in the Downtown area.

 

CIP:  Mr. Campbell explained that they have held two meetings.  He has not received an August date from Ms. Corrow, Town Manager, as yet.  It will now have to be after the 21st of the month.  The members are soliciting information from various groups and one member has developed some budget data.  To get everything together by budget time will be a real challenge. 

Mr. Paradis stated that he is the one who compiled the budget data which he received via Peggy Petrazewski and Ms. Laferriere.  They got him print-outs of the budgets for the last 10 years.  Mr. Paradis gave members of the Board a copy of his spread sheet.  As to the off-setting funds, these are hard to find (such as grant money).  Road work and some of Kelley Park is in the budget and not listed under capital projects.  Ms. Seeler volunteered to help Mr. Paradis with information she has as Trustee of the Trust Funds.  Mr. Paradis continued by saying that he has an appointment with the Budget Committee on Monday evening and he invited Mr. Campbell to join him.  Mr. Milbrand stated that he sent a late e-mail to the Planning Board asking for suggestions of projects. 

Mr. Paradis feels that the town has got to spend some and get professional help for the Downtown.  The Master Plan is just a general guideline.  Mr. Favorite stated that he was researching some minutes and in 1980 they were trying to solve a boundary line behind the Middle School.  They were asking if maybe they could get Pike to do some of the Downtown.  This was also mentioned in the 1982 and the 1987 minutes.  At a reunion he recently attended, several questions were brought to him as to the Downtown, as well.  He mentioned that Jeff Goodrum has spent some time on his buildings there.  Mr. Paradis stated that Main St. is a known program but we definitely need something to get things going.  Mr. Favorite stated that they are talking with other towns about hiring a Planner together. 

Mr. Paradis felt that we need a more permanent person; that a shared Planner would not have enough time to deal with what is before us.

            Mr. Campbell asked if anyone can think of any other projects.  The Board will give this some thought and get back to Mr. Milbrand.  A discussion of the beaches followed, citing the parking problems especially.  Ms. Seeler stated that the tax collector suggested that we restrict those who are within walking distance.  Ms. Seeler feels that parking meters might solve the problem.

 

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Planning Board Minutes

8/8/07

 

MUNICIPAL VOLUNTEER AWARDS NOMINEES:  Everyone received a copy of the nominee application form.

 

SURVEY:  It was determined that Mr. Paradis will go over the last changes with Ms. Laferriere on Friday and then she will make copies for them.  He then asked who should receive these.  A discussion followed.  Ms. DeStefano stated that we need a data base list, then put an ad in the paper and have copies available for those who are not on the web.  Mr. Paradis felt that we should send post cards and encourage that the form be filled out on the web.  He will draft a letter for this.  Mr. Favorite mentioned that he just got a call on a survey that turned out to be from Rhode Island.

 

EXCAVATIONS:  Mr. Favorite asked about Mr. Nebesnik’s form and Mr. Paradis stated that he talked to Mr. Nebesnik and told him about the work that Corey Johnson did on this.  He then gave Mr. Nebesnik a copy of Mr. Johnston’s work.  It looks as if Mr. Nebesnik just took the model ordinance and added “Bristol” wherever needed.  We can either pass this or we can compare this to Mr. Johnston’s version.  Mr. Favorite also thought that we could have it reviewed by Mary Pinkham Langer.  Ms. DeStefano will e-mail Mr. Johnston’s version to everyone (Mr. Nebesnik’s version had been given out tonight).

 

NEXT MEETING:  The next meeting will be held on Aug. 22, 2007 and will be a workshop.  We shall finalize the survey and work on the excavations.  A discussion was held as to being pro-active for sewer to the lake.  Also on how to enforce hooking up to the system.

 

COMPLIANCE:  SONDRA KEENE

            As no-one arrived, D. DeStefano made a MOTION, second by J. McGwin, to CONTINUE THE COMPLIANCE HEARING FOR SONDRA J. KEENE TO SEPTEMBER 12, 2007.  The motion CARRIED with one abstention.

 

The meeting adjourned at 8:40 p.m.

 

                                                            Respectfully submitted,

                                                            Jan Laferriere, secretary