PLANNING BOARD MINUTES
August 22, 2007
APPROVED AS AMENDED & CLARIFIED
9/12/08 jrl_____
AGENDA: WORKSHOP – SURVEY, EXCAVATIONS
ATTENDING: Dan Paradis (Chairman), Elizabeth Seeler (Vice-Chrm.), Steve Favorite (Sel. Rep.), Janice DellaCroce, Denice DeStefano, Clay Dingman.
Alternates: Murray Campbell, Jerry McGwin
ABSENT: Don Milbrand (excused)
Alternates: Thomas Babcock (away), Robert Duquette (work), Don Martin
OTHER: ----
The meeting opened at 7:00 pm. Mr. Campbell sat in for Mr. Milbrand.
MINUTES OF AUGUST 8, 2007:
The following corrections were made: Page 2, 2nd paragraph, 2nd line, change “wave” to “waive”. Under Steve Whitman/Boyd Smith, 1st paragraph, 3rd line, replace “plan” with “survey”. Paragraph 3, 1st line, following “2002 Master Plan” insert “on the town website”. Page 3, 1st paragraph, 3rd line, replace “250’” with “50’” and insert “there is a limit on impermeable” to replace “then permeable”. Under Communications, 6th line, insert “regarding trees along Wulamat Road” after “agreement”. Page 4, 1st paragraph, 1st line, replace “a failure” with “poorly attended”. Under Selectmen, 2nd line, replace “septic” with “sewer”. Under CIP, 3rd paragraph, 2nd line, replace “in general” with “a general guideline”.
E. Seeler made a motion, second by C. Dingman, to accept the minutes as amended. The motion carried.
DEBBIE MANCUSO:
Mr. Paradis explained that the PCC that was asked for had been withdrawn. Ms. Seeler stated that Ms. Mancuso wants a fitness center in Ms. Seeler’s property which is in the Industrial Zone. Ms. Seeler told Ms. Mancuso that she would ask questions for her: Can we expand the uses in the Industrial District and would the Site Plan require the whole 3 acres.
Mr. Paradis felt that the nearest use would be Personal Service and he read that definition. It was felt that it might be under recreational facilities. Ms. Seeler stated that it would need Site Plan Review and that she does not want to open up the whole 3 acres. Ms. Mancuso felt that they would only need to do the building. Mr. Paradis read the requirements for Site Plan and the Board agreed that it would need to be on the whole 3 acres.
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MANCUSO PCC continued:
Ms. Seeler then stated that, in order to change the uses, it would need to go to the March town meeting. The Board agreed. Mr. Paradis stated that Ms. Mancuso would need to ask the Planning Board to change and he is not sure that the Board would want to do this where we have so little Industrial space as it is. The only other way would be for a petition by at least 25 registered Bristol voters which would be presented at the March town meeting.
SURVEY:
Mr. McGwin suggested that we might want to add “Farmer’s Market” under #9. The Board agreed. Under #7, the Board determined to remove the word “streetscape” and to insert a space between “street” and “light”. Under #3, it was determined to remove “in”. On page 2, #13, a space is to be left before #14. At the bottom of the page, delete “in the enclosed envelope” from the 1st line, and change the 2nd line to read “The Planning Board thanks you for your opinions as they will help to shape”. Add to the “Contact Persons” Angela Mahoney (same number) and 230 Lake Street. With these changes, the Board determined that the only thing needed now is the date.
The cover letter was then looked at. Mr. Paradis explained that these will cost 41 cents each and are designed so that they can be refolded and mailed back. Ms. DeStefano suggested that we should say how many questions and how much time is involved. Mr. Dingman offered to make the changes to the cover letter, to re-do the survey for the web site and to do a press release. The Board was comfortable with allowing one month’s time to receive the answers. It was also felt that, in the cover letter, cost-effectiveness should be mentioned and that the library has access to the web if they do not have this at home. Mr. Dingman and Mr. Paradis will do the cover letter changes.
Mr. Paradis stated that the program cost is $19.95 a month with 5 cents each if over 1,000 copies (the program is the Survey Monkey). Ms. DellaCroce asked if multiple surveys can be done on the same address and Mr. Dingman will work this out. Ms. DeStefano stated that there is a way to prevent multiple answers from the same person. Mr. Favorite understands that there can be an id. number attached to the survey. Mr. Dingman will e-mail the final survey and cover letter to the Board.
It was felt that the date to get the cover letter out should be right after Labor day. Mr. Paradis asked who should print them up and Mr. Dingman felt that it should be out-sourced. Mr. Paradis then asked about labels. The Board felt that it should go to all taxpayers. A discussion as to costs was held and Mr. Dingman said that he will get the list of costs for us. The survey should be on line just before the letter is sent. Copies of the actual survey can be run here at the office as needed. Mr. Paradis asked how the survey will be accessed on the web. Mr. Dingman will find out. He then asked about the data base to be used. Mr. Favorite said that Ms. Mahoney, Assessing office, has this. Mr. Paradis will talk to her.
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EXCAVATIONS:
Mr. Paradis explained that the Planning Board designs the requirements just as they do the Site Plan/Subdivision regulations, therefore they are readily changeable. He then distributed Corey Johnston’s “to do” list to the members. Mr. Paradis made note that Alexandria added hours of operation to theirs. He said that setbacks can’t be arbitrary.
Some of the Board members felt that we should go with Matt Nebesnik’s copy and modify it as needed. It was felt that Mr. Nebesnik had copied the State word for word except to insert Bristol as needed. Mr. Paradis explained that State law (RSA 155-E) allows the regulations to be done by the Selectmen, Planning Board or Zoning Board. This must be voted in by the town, he added. It was generally felt that the Planning Board might as well do it rather than go through what we did for the Capital Improvements Plan Committee.
Ms. Seeler felt that Corey Johnston’s plan is pretty good (Mr. Johnston was a previous member of the Planning Board and had done some work on Excavations). Mr. McGwin agreed, stating that it is easier to read. A discussion was held on the possibility of merging the two copies. After discussion, this was thought that it was not a good idea. The majority of the Board leaned toward Mr. Johnston’s version at this point. When the Board questioned who needs a permit (gravel banks or any excavation), Ms. Laferriere explained that when Mary Pinkham Langer addressed the Planning Board several years ago, the State was just re-doing South Main St. and removing some of the banking. They had not acquired a permit and Ms. Langer was to see them the next day as she said that, when any gravel/loam/sand etc. is removed from a premises, they must have a permit.
A discussion was held as to the depth of the water table and of grandfathered sites. Mr. Paradis asked if the Board wished to go with Mr. Nebesnik’s or Mr. Johnston’s version. He added that Alexandria had problems with some of their regulations as it was thought that they were inconsistent with 155-E. After more discussion, Ms. DeStefano stated that she would like to read through both versions and bring this up again next time. The Board agreed to this.
COMMUNICATIONS:
Everyone received copies of the OEP Fall Planning & Zoning Conference in Lincoln (Oct. 13).
There is also a Municipal Law Lecture Series with multiple dates and places which will be placed on the office bulletin board.
The Chas. H. Sells, Inc. ads will be placed in the recycling bin.
There were 2 DOT driveway permits: Steven Carter of S. Main St. and Charles Vassil of West Shore Road.
A survey for the Heirs of Richard Worthen was looked at.
The Source will be held in the office for a bit.
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UNFINISHED BUSINESS:
DOWNTOWN COMMITTEE REPORT: Mr. Favorite stated that they have not had a meeting.
HISTORIC DISTRICT COMMISSION REPORT: Mr. Dingman also said that there has not been a meeting held since last time.
SELECTMEN’S REPORT: Mr. Favorite stated that they had a very short meeting with nothing of great concern.
CAPITAL IMPROVEMENTS PLAN COMMITTEE REPORT: Mr. Paradis apologized for missing the Budget Committee meeting and thanked Mr. Campbell for filling in. Mr. Campbell reported first that he has an e-mail and home address change now. He went on to say that the committee is still accumulating historic numbers and that he and Mr. Paradis are working on the budget numbers. There is to be a joint meeting with the Town Manager and the Dept. Heads on August 28th @ 7:00 . Mr. Campbell would like to have the members arrive for 6:30 p.m. He asked that the CIP members get back to him with any pertinent information that they have received from their assigned Dept. or Board.
Mr. VanDerven, Selectman, has drafted a letter requesting CIP proposals and this will be sent out to other town groups (a copy is in tonight’s folders). Mr. Campbell continued by saying that he attended the Budget Committee meeting where they gave him a brief introduction as to how they operate. Many projects have been put off for some time and we shall now have to pay catch-up. The Committee invited us to attend their Sept. 10th meeting.
BLACK BROOK VILLAS/JEFF SHACKETT
The secretary sent out a letter to Mr. Shackett explaining that he should come in and speak with the Board about changes to his Subdivision of Aug. 10, 2005. Mr. Shackett called her and stated that all he is doing is removing one unit and changing the numbering. He did not feel that he was making any significant changes. Mr. Paradis explained that it does make a difference for tax assessing. He offered to write a letter of non-compliance to the Selectmen. Mr. Favorite would appreciate that. It was determined that the original should go to the Land Use Officer and copies to the Town Manager, Selectmen, Angela Mahoney and the file.
BRISTOL BAKERY:
Mr. Paradis explained that Ms. Mahoney has made us aware that the two apartments are being advertised for sale as condominiums. As yet, they have not come in for Subdivision (to make these condominium) even though we told them it would be needed (as shown twice in their PCC minutes).
Mr. Paradis has called the Local Government Center and spoke with Attorney Kim Halquist. Ms. Halquist is to get back to him as she needs to research about having only half the building turned to condominium. She did say that a Subdivision is required for any condominium conversion.
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BRISTOL BAKERY continued:
At this point, Mr. Paradis read Ms. Mahoney’s history of this property. It seems to have several issues to be addressed. Mr. Favorite stated that only Frank had a room upstairs there with just a bathroom and open space, as far as he knew. Mr. Favorite explained that Cheryl, Fire Dept. clerk, is filling in for Mr. Nebesnik and the Land Use Officer position has yet to be advertised. It was determined that Mr. Paradis should also write a letter to the Land Use Officer (copies for Town Manager, Selectmen, Angela Mahoney and for the file) in regards to this case, as well.
NEW BUSINESS:
Ms. DellaCroce questioned the time frame for the Cliff Lodge project to be completed. This will need to be looked up.
Ms. DellaCroce then asked what is happening with Ragged Mountain. Mr. Favorite stated that it will be developed slowly. It is expected to be 2 to 3 years before they begin anything except for snow making and the golf range. Ms. DeStefano added that they are looking at a 4 to 10 year period. Mr. Paradis felt that this is affected by the money crunch we are now experiencing. This is also showing in our slowing of hearings. Mr. Campbell stated that he understands that they also want to invest in some lakeshore property and Newfound Lake is one of their considerations. Mr. Favorite stated that camps would probably be the most likely and, of those, he felt that only Mowglis might be a consideration. The Board felt that they need to look at the regional impact of the whole project.
Ms. DellaCroce also asked about the newspaper article in which Sondra Keene has had a couple of land changes. She questions if this will affect the compliance hearing we have coming up for her.
The article was confusing. Mr. Dingman thought that Ms. Keene is still to be in charge of the building.
NEXT MEETING:
The next meeting will be held Sept. 12, 2007 at 7:00 pm. On the agenda to date is: Cont. Site Plan for 86 Summer St. Prof. LLC, Cont. Compliance for Sondra J. Keene and the secretary has just received an application for a hearing. Mr. Nebesnik also told her that he is working on a permit for the MillStream. We shall also look to discuss Excavations again.
With no other business, S. Favorite made a motion, second by C. Dingman, to adjourn at 9:05 pm.
Respectfully submitted,
Jan Laferriere, secretary