PLANNING BOARD MINUTES
September 13, 2006
APPROVED AS AMENDED & CLARIFIED:
9/27/06____________
AGENDA: CONTINUED SUBDIVISION: GREG & GINA WAGNER, Upper Birch and
West Shore Rd., #104-003
CONTINUED SUBDIVISION: LRDN REALTY LLC, 825 Lake St., #216-016
COMPLIANCE: LRDN REALTY LLC, 825 Lake St., #216-016
CONTINUED COMPLIANCE: ROBERT PINKHAM & ALDO
VALLECILLO, 77 Ravine Drive, #111-084
CONT. MERGER & SITE PLAN REVIEW: GRANITE STATE SURVEYING
INC./BLUEBERRY SHORES OF NEWFOUND LLC, Wulamat Road,
#203-240 & 241
CONT. SITE PLAN REVIEW: GRANITE STATE SURVEYING
INC./BLUEBERRY SHORES OF NEWFOUND LLC, 81 Wulamat
Road, #102-001
PCC: GLENN RUSSELL (Hanser’s Auto), Summer St., #221-010
PCC: DEB MANCUSO (Bristol Market), 28 Central Square, #114-095
ATTENDING: Dan Paradis (Chairman), Elizabeth Seeler (Vice Chairman), Steve Favorite (Sel. Rep.), Denice DeStefano, Clay Dingman, Janice DellaCroce (alternate), Bob Duquette, alternate), Jerry McGwin (alternate)
ABSENT: Tom Babcock (alternate), Don Martin (alternate)
OTHER: None
The meeting opened at 7:00 pm with Janice DellaCroce, Jerry McGwin filling in for the two open Planning Board member positions.
CONTINUED SUBDIVISION: GREG & GINA WAGNER
Mr. Paradis read the letter brought in, which asked for a continuation.
C. Dingman made a MOTION, second by E. Seeler, to CONTINUE THE SUBDIVISION FOR GREG AND GINA WAGNER TO OCTOBER 11, 2006. The motion CARRIED.
COMPLIANCE: LRDN REALTY LLC/ALAN BARNARD (2 HEARINGS)
Mr. Barnard had phoned Mr. Paradis saying that they are still waiting for the State approval.
D. DeStefano made a MOTION, second by J. DellaCroce, to CONTINUE THE TWO COMPLIANCE HEARINGS FOR LRDN REALTY LLC TO OCTOBER 11, 2006. The motion CARRIED.
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COMPLIANCE: ROBERT PINKHAM & ALDO VALLECILLO
The secretary had received a phone call from Mr. Pinkham saying that he is out of town and will be unable to make tonight’s meeting. He stated that he did have all that is needed now.
D. DeStefano made a MOTION, second by C. Dingman, to CONTINUE THE COMPLIANCE HEARING FOR ROBERT PINKHAM & ALDO VALLECILLO TO OCTOBER 11, 2006. The motion CARRIED.
CONTINUED MERGER & SITE PLAN: BLUEBERRY SHORES/GRANITE STATE SURVEYING INC.-LES MILLS/NORTHPOINT ENGINEERING – COREY JOHNSTON
Mr. Paradis explained that the Planning Board sent this case to Zoning for a Special Exception due to Boat Storage and expansion of the Campground. The Special Exceptions has been granted with the following conditions, he stated: 1. Provided that lots 240 and 241 are restricted by deed in such a way that the use is restricted to Bristol Shores at Newfound Lake only. A copy of the new deed be sent to the town and placed on file. 2. No recreational camping be permitted. 3. Garage is used only for storage and maintenance equipment used to maintain the site. 4. No boat or motor vehicle repair permitted on the site. 5. Suitable landscaping and screening be put in place of a height sufficient to screen the boat storage area from outside view.
Mr. Mills presented a letter outlining the clarity of the application and including the waiver requests. Mr. Paradis read the letter. Mr. Mills then showed the updated plan presented to the ZBA. He pointed out the natural buffers, how the fence has been moved to meet setbacks, the gravel cover and mentioned the ZBA agreements. Mr. Mills figures that about 25% of the residents shall use the boat storage. Mr. Paradis asked about their moorings and Mr. Mills thought there are 48 moorings there. He then pointed out the guest parking area. Ms. Seeler asked if there are still 38 parking spaces since the fence has been moved. Mr. Johnston stated that they lost 1 space there but the boat storage area remains the same.
Mr. Mills went on to say that they have held the merger until the Site Plan is complete. This leaves 28 acres on the large lot. When merged, this lot (combination of #240 & 241) shall become lot #240 with 2.15 acres.
At this time, the Board addressed the checklist to accept the application. #13 – ZBA decisions are to be placed on the plan. #14- the proposed building is to be one story. The door will be on the easterly side where the driveway is. #17 – Surface cover = There is a pile of loam and some gravel at the moment. #18 – Detailed landscaping plan = Needs to meet ZBA condition. Mr. Paradis felt that all was complete except for putting the ZBA decisions on the plan.
E. Seeler made a MOTION, second by S. Favorite, to DEEM THE APPLICATION AS COMPLETE WITH THE EXCEPTION OF THE ZBA DECISIONS BEING PLACED ON THE PLAN. The motion CARRIED.
Mr. Duquette asked if this lot will have the same closing months as the main park. Mr. Mills answered that it will be basically closed as the park is. There may be activity for maintenance. He went on to say that the State says that to be classified as a recreational campground the park shall close annually for a period of time with no activity. In the fall, the water system will be drained out. Those residents who go through the winter could create light activity. All of the summer residents’ units will be drained. These regulations will be in the specific rules book of Bristol Shores.
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MERGER/SITE PLAN FOR BLUEBERRY SHORES continued:
Mr. McGwin pointed to sheet 2 and asked if there will be specific hours to use the boat storage and if there is lighting. Mr. Mills stated that the users of the boat storage will have a key. There will only be one motion sensor light at the gate.
The second checklist was addressed. #4 – Mr. Mills requested to waive placing the list of waivers on the plan. #12 – Reference to established benchmark. This is to be added to the plan. #15 -Proposed utilities = Mr. Paradis asked Mr. Johnston to explain the drainage. Mr. Johnston stated that for the boat storage area, there is a head wall and pipe and the parking area is sloped toward the retaining basin. It is set up for a 50-year event. The soils are very permeable. To control erosion, a silt fence shall be placed along the rear of the property and a stone entry laid so as to eliminate mud on the road. There is to be a silt fence to keep soil from the retention basin, as well. Mr. Paradis asked what type of gravel will be used. Mr. Mills answered that it will be crushed gravel. Mr. Johnston stated that 38% of the surface will be impervious. Mr. Paradis thought that it looked like more and Mr. Johnston will check his figures. #17 – Parking requirements = It was noted that none are required. #21 Off street loading = Felt to be marked as included as there will be none. #22 – Signs = A note should be placed on the plan stating that no signs are proposed. #25 – Building height = This is on the letter but the Board requested that it be placed on the plan. Mr. Mills stated that the garage slab foundation is expected to be done this fall but the project will not be completed until Spring. #35 – Deed restrictions should be on the plan. #36 – A request was made to waive the additional requirements.
Mr. Mills thought that restrictions will probably be just for the garage. There is plenty of room to store things. For the boat storage, only the users will need to get in. To get a key, they have to get permission and are designated a particular letter which is shown by small markers at each spot. It was felt that a waiver for the additional requirements was okay.
Mr. Paradis summed up the items that need to be added to the plan: the height of the garage, the ZBA restrictions and deed restrictions, a note about signage, that there are no established bench marks shown, the correct percentage of impervious areas and the time of operation. Mr. Mills stated that maintenance will be year-round, the fenced in boat area could be year round and the guest parking will be closed along with the park. He added that the ZBA requires that there be no RV parking for overnight stays.
E. Seeler made a MOTION, second by S. Favorite, to WAIVE #36 PROVISION FOR SNOW REMOVAL AND #37 ADDITIONAL REQUIREMENTS. The motion CARRIED.
Ms. Seeler questioned plowing as she was thinking of plowing and chemical use like salt which could get into the Lake. Mr. Mills questioned the concern on activity; he stated that there will be no plowing except to the maintenance garage. He added that the approved site plan for the main park says no salt or de-icing chemicals. The secretary asked, where this is an extension of the main park, if this lot isn’t included in those rules as well. Mr. Paradis thought that this might be a good point.
E. Seeler made a MOTION, second by D. DeStefano, to ACCEPT THE SITE PLAN OF BLUEBERRY SHORES WITH THE CONDITION OF THE FOLLOWING TO BE PLACED ON THE PLAN: THE WAIVERS, THE ESTABLISHED BENCH MARKS, THE CORRECT PERCENTAGE OF IMPERVIOUS SURFACE, THE NOTE ABOUT SIGNS, THE HEIGHT OF THE GARAGE, THE ZBA AND DEED RESTRICTIONS AND A NOTE OF NO DE-ICING CHEMICALS. The motion CARRIED.
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MERGER/SITE PLAN, BLUEBERRY SHORES continued:
The Compliance Hearing was then set for October 11, 2006 and the conditional approval signed.
D. DeStefano made a MOTION, second by E. Seeler, to APPROVE THE MERGER OF LOTS #203-240 AND #203-241. The motion CARRIED.
SITE PLAN REVIEW: BLUEBERRY SHORES AT NEWFOUND LLC/LES MILLS
Mr. Mills stated that the laundry shall be a temporary structure which shall not be on a permanent foundation. It shall be block and skirted. The hours will be seasonal: not in the winter. It shall not be open 24 hours and the light system shall be on a timer. There will be lamps on the side of each door (each end of the building). It will be a wooden building. The water will probably be shut off in late October and will be drained down.
As the first checklist had already been accepted, the second checklist was addressed: Waiver requests were asked on #13 soil, #17 parking spaces, #31 drainage, #34 erosion control and #37 additional requirements. Also, #4 that the waivers not be placed on the plan. To be added to the plan was #22 a note about the signs, #25 the height of the building and #27 downcast lights.
Mr. Mills continued to say that the septic is already in place, there is no change in the percentage of impervious surfaces, they are providing 4 parking spaces which are on gravel. There will be stone dust walkways to each end of the building. There are Pine trees lining the street behind this building for screening. They may add some bushes or trees to the landscaping. They are not proposing any signs other than maybe one to say “laundry”. The building will be 13’ high, one-story and ranch style. Mr. Paradis explained that the Board has a concern about downcast lights. Mr. Mills mentioned that there is a ZBA variance for the water pump on this property. The laundry will not be plowed out in winter.
C. Dingman made a MOTION, second by D. DeStefano, to ALLOW THE WAIVERS, AS REQUESTED ON THE LETTER DATED 9/13/06 TO BE ATTACHED TO THE PLAN INSTEAD OF WRITING THEM ON THE PLAN. The motion CARRIED.
E. Seeler made a MOTION, second by S. Favorite, to APPROVE THE SITE PLAN OF BLUEBERRY SHORES AT NEWFOUND LLC WITH THE FOLLOWING CONDITIONS: TO ADD TO THE PLAN: NO SIGNS, THE HEIGHT OF THE BUILDING, DOWNCAST LIGHTING, AND HOURS OF OPERATION.
Mr. Paradis read page 38, section 8.7,A.4 of the Site Plan regulations on hours of operation. Mr. Mills agreed to being closed from 11:00 pm to 6:00 am. The motion CARRIED.
The Compliance Hearing was set for September 27, 2006 and the Conditional Approval was signed.
PCC: GLENN RUSSELL
Mr. Russell has a plumbing supply house business that he would like to relocate to Jason Hanser’s building. Jason is to be out of that location. This will be a change of use.
Mr. Paradis stated that it is in the Corridor Commercial district and it seems that it would come under the allowed use of Warehouse and Wholesale Marketing. He thought that he might need Site Plan for a change of use.
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PCC: GLENN RUSSELL continued:
Mr. Russell stated that he might have 18” culverts stored on the outside but there would be no outside changes to the building. Inside, they would only add a counter and racking.
The Board determined that it would not need Site Plan. Ms. Seeler added that this was so as long as they have enough parking per the regulations. It was then recalled that there is a house and business on the property. Mr. Hanser lived there so it was an in-home business. Now it would be two uses which require Subdivision or at least the ability to subdivide. Subdivision forms were given to Mr. Russell and he was to go back to Mrs. Hanser with them.
PCC: DEB MANCUSO
Ms. Mancuso stated that she had gone to the Historic District Commission (HDC) for a new sign and they referred her to the Planning Board as she wishes to light the sign. Mr. Dingman stated that Ms. Mancuso proposed an interior lit sign and the HDC suggested lighting the sign outside. Ms. Mancuso showed the Board the choices of lights that she has been looking at and said that she is thinking of 3 or 4 7” downcast lights above the sign so that they shine on the sign itself. Ms. Seeler suggested that she may want a timer on the lights. She suggested that this would be a Minor Site Plan.
Ms. Mancuso went on to say that she would like to use the existing deck for tables and place a canopy over the window and have tables in the area in front with barriers on the sides. Ms. DellaCroce asked the use of the premises and Ms. Mancuso stated that it would be a Deli with Sicilian Pizza and Italian Food. She would eliminate the store. The State allows 20 seats now and it could go up to 50. She would need an additional license from the Liquor Commission. The secretary asked if liquor is allowed outside and Mr. Favorite stated that we have a town law that restricts that use. He would need to check about the tables being used outside as there is a sidewalk there. A discussion was held as to the closing of the one-way street. Mr. Favorite said that they had planned on doing that but other things came up. It is still the intent.
Mr. Dingman asked if the HDC and Planning Board might hold a joint meeting. Ms. Seeler suggested that Ms. Mancuso start her business with a temporary sign, which she can do right away. Then she could check into the Selectmen’s ruling on the tables. Depending on that outcome would be whether or not she would only need a Minor Site Plan (for the lights) or a full Site Plan (to include outside seating).
The Board then felt that there should be a $20.00 administration fee (instead of a $30.00 fee) for a Minor Site Plan. D. Paradis made a MOTION, second by J. DellaCroce, to HAVE A $20.00 FEE FOR ADMINISTRATION FOR MINOR SITE PLANS. The motion CARRIED.
The forms were given to Ms. Mancuso and she was told that she needed to get the Minor Site Plan forms in by the end of the week in order to meet the October hearing date. It was felt that she did not need anything until she saw the Selectmen if she only had the temporary sign where Bristol Market had theirs.
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MINUTES OF AUGUST 9, 2006: The following amendments and clarifications were made: Page 2, 4th paragraph, 3rd line, replace “do more.” With “subdivide further depending on regulations at the time”. Page 3, under Continued Compliance: Robert Pinkham…., 1st line, replace “Paquette” with “Duquette”. Page 4, 2nd paragraph, 2 line, should be “2008.04C”. And under Blueberry Shores, 3rd paragraph, 3rd line, insert “in” after “construction”. Page 5, 8th paragraph, 1st line, replace “thing” with “residence” and in the 10th paragraph, 2nd line, insert “sites” after “350” and eliminate the “’”. Page 6, 1st paragraph, 1st line, eliminate the “r” on “peninsular”. Page 7, 2nd paragraph, 1st line, replace “THIS CASE” with “BOTH CASES” and under Continued Compliance:Turner’s…, 1st line, replace “asking that” with “asking if”. Page 8, last paragraph, last line, insert “subdivision road” before “frontage”. Page 9, 2nd paragraph, 1st line, replace “Mr. Grady” with “Kenneth Grady” and remove “about the Fire Chief” and replace with “of Newfound Sands explaining Town Counsel’s opinion regarding subdivision approval.” In the next line, replace “this” with “the subdivision road”. In the last paragraph, 2nd line, delete “State” and in the 5th line, replace “additional drainage” with “disturbance”. On page 10, Sewer Lines to the Lake, 10th line, replace “will not be able to meet that.” With “cannot afford to put a house on a large lot.”
E. Seeler made a MOTION, second by C. Dingman, to APPROVE THE MINUTES OF AUGUST 9, 2006 AS AMENDED AND CLARIFIED. The motion CARRIED.
COMMUNICATIONS:
The MetroCast Cablevision and State permit requests shall be handled by Mr. Paradis and the secretary this Friday. The RightRoad ad for help with a CIP program was given to Mr. Dingman. The hard copy of the Selectmen’s meeting on the Town Manager was acknowledged (the secretary had e-mailed the information earlier). The NASD list of surplus equipment was looked at as well as the e-mail from Mr. Veloski in regard to the October Training Schedule. The e-mail for the Place Matters Conference was determined to round file. The Moultonborough ZBA notice for a tower was read. The FYI on the Bristol Condo Group news article (for Lakeside Rd.) had already been seen by the members. The Northpoint Engineering LLC booklet on Civil Engineering Consulting Services was looked at and determined to place on file.
REPORTS:
DOWNTOWN: Mr. Favorite reported that the Committee got their 501C6 and can now take donations. They are meeting next week.
HDC: Mr. Dingman reported the Mancuso hearing held last night. They also elected officers and began work on temporary signage.
SELECTMEN: Mr. Favorite reported that the Selectmen are in transition with the Town Manager. They propose to hold another public meeting in the next week or two. Mr. Dingman asked that they hold it one or two hours later for those who work elsewhere.
CIP: Nothing to report.
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NEW BUSINESS:
Ms. DellaCroce mentioned that she found Cliff Lodge on their website. They are advertising a den or 3rd bedroom and she wondered if this is okay. Ms. Seeler stated that it is not if they have approval for only two bedrooms. Mr. Paradis added that they cannot advertise for a 3rd bedroom if that is the case. We can ask them about it when they come in.
Mr. Favorite mentioned that they need to hire a Code Enforcement Officer. They are contemplating whether or not we need to have Building Code requirements. Mr. Paradis thinks that we should have codes and also occupancy permits. Mr. Favorite added that they have been talking of a combination Health Inspector/Code Enforcement Officer. They have discussed Bristol’s growth as a case for making this full time. Mr. Paradis asked if they have considered a part time Planner as well.
A discussion was held as to the need of change in these areas. It was felt that the need is there.
The Lincoln Institute package that was received awhile ago was looked at and members were encouraged to read some of it. It shall be held in the office.
With no other business, E. Seeler made a motion, second by C. Dingman, to adjourn at 10:40 p.m.
Respectfully submitted,
Jan Laferriere, secretary