PLANNING BOARD MINUTES
June 14, 2006
APPROVED AS AMENDED:
6/28/06__________________
AGENDA: Cont. Subdivision: Greg & Gina Wagner, West Shore Rd. & Upper Birch
Rd., #104-003
Cont. Site Plan: 86 Summer St. Prof. LLC, 86 Summer St., #114-084
Cont. Subdivision: Turner’s Cottages LLC, Wulamat & Batten Rds.,
#103-028, -029. -030, -032, -060 & -061
Cont. Compliance Hearing: 120 Timber Lane LLC, Robieson Drive,
#166-072
Minor Site Plan: Grant Woolsey, 1217 Summer St., #222-018
Subdivision: Granite State Survey/Hemlock Brook LLC, Lake St.,
#205-017
Cont. Compliance Hearing: Robert Pinkham and Aldo Vallecillo,
77 Ravine Drive, #111-084
Mylar to sign: Ray & Francine Parkhurst, 19 North Main St.,
#114-006 & -007 (for plan approved Oct. 1987
ATTENDING: Dan Paradis (Chairman), Elizabeth Seeler (Vice-Chairman), Steve Favorite (Sel. Rep.), Denice DeStefano, Corey Johnston, Clay Dingman, Janice DellaCroce (alternate), Bob Duquette (alternate),
ABSENT: Tom Shea (ill), Tom Babcock (alternate, sinus infection), Don Martin (alternate), Jerry McGwin (alternate, excused – in Denmark)
OTHER: No-one
The meeting opened at 7:00 p.m. Mr. Paradis asked Mr. Duquette to sit in for Tom Shea. Mr. Paradis requested assistance with recording the minutes in the secretary’s absence. Ms. DellaCroce offered to scribe.
CONT. SUBDIVISION: GREG & GINA WAGNER, West Shore Rd. & Upper Birch Rd. 104-003
Mr. Paradis read the request for a continuation. E. Seeler made a MOTION, second by C. Dingman, to CONTINUE UNTIL JULY 12, 2006. The motion CARRIED.
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CONT. SITE PLAN: 86 SUMMER ST. PROF. LLC, 86 Summer St., 114-084
Ms. Seeler, abutter, Mr. Dingman, abutter, and Mr. Johnston, Engineer for the project, stepped down, leaving four voting board members.
Mr. Paradis explained the history of this project and that there have been several continuances. There was a lot of concern from abutters and the Board about the runoff and drainage. Mr. Paradis mentioned that the setbacks and the buffer zones were also of major concern.
Mr. Johnston, representing the applicant, presented the plans for the entire project, explaining that it was reviewed with the ZBA on May 3, 2006 and that two variances were granted, 1.) To increase impervious area from 10 percent in the Pemi overlay district with the condition that the drainage design maintain a similar pattern and flow. 2.) To modify the number of parking spaces required, from the required 35 to 21. He mentioned that 2 additional spaces were added, with the redesign bringing the total to 23 parking spaces. Mr. Johnston explained how the draining water will run along the curbing. Ms. Seeler asked which direction the drainage is directed and Mr. Johnston said the flow would be from the rear of the property toward the front, and overflow would be channeled into a 2½’ swale. Mr. Johnston mentioned that it was requested that it be able to handle a 10 year storm event, and that it was designed to take considerably more than that, and that there would only be a slight runoff to the east. Mr. Johnston presented the drainage calculations to Mr. Paradis for review.
Mr. Favorite asked if the driveway was going to be removed, and Mr. Johnston answered that the driveway was moving as shown on the plan but the big tree was staying, along with the existing tree line.
Mr. Paradis asked how far away the parking was from the boundary line. Mr. Johnston stated that it was 14 feet on the east side and 20 to 25 feet on the west side. Mr. Johnston also added that a 5 foot solid fence was being added for screening, and the other abutters preferred trees or shrubs.
Mr. Johnston explained the run-off retention system, along with the fact that it will need to be maintained with annual cleaning. Mr. Paradis asked if salt and chemicals would be filtered, and Mr. Johnston explained that there is an elbow that allows a spot where floatables and oils can be cleared out.
At this point Mr. Paradis mentioned that the site plan regulations call for a landscaped buffer strip of 15 feet between different use lots, and that he doesn’t classify the driveway as a landscaped buffer strip, citing 8:8.5 H p.34. Mr. Paradis noted #1 under H, which states that buffer strips between residential and non-residential uses shall contain vegetation and/or a solid fence which will screen non-residential. Mr. Paradis said this is not a fatal flaw but it is in the site plan review and it is at the discretion of the Planning Board to waiver. He went on to say that the main noise is from Summer Street anyway. In this situation a waiver isn’t a problem, but it must be acknowledged with a waiver so it isn’t assumed it is okay.
Mr. Duquette asked if the fencing was going all the way to Summer Street. Don Martin said that if it was a vegetative buffer then there wouldn’t be any place for the driveway. Mr. Johnston pointed out that it states and/or fence, and a fence wouldn’t take 15 feet.
Mr. Johnston suggested that it could be added as a waiver request.
Ms. Seeler stated that she likes the proposed plan but questioned the snow storage area and asked if it would cause additional runoff, and if it can be checked out. Mr. Johnston explained the direction of the runoff and how the slope will take it in the opposite direction, and if needed they can create a berm.
Mr. Dingman concurred with Mr. Paradis that a waiver should be requested for the buffer. Mr. Dingman also noted that a 5 foot fence should work fine but not all the way to Summer St. Mr. Johnston said the idea was to block as much as possible.
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86 SUMMER ST. PROF., LLC continued:
Mr. Paradis began to review the second checklist again, when Ms. Seeler asked about the chambers needing a cleanout. Mr. Johnston answered that it was necessary annually and he will make the maintenance schedule available.
A review of a new checklist was done with notations made on checklist. Mr. Johnston asked if a waiver was needed for the waiver that was not listed on the plan (#4). Mr. Paradis asked the dimensions of the parking spaces and Mr. Johnston answered that they were 10 feet by 20 feet as required.
Mr. Paradis noted that lighting has been an ongoing concern and asked if there was going to be glare in any direction. Mr. Johnston said that lighting would be downcast, and the garage lighting would be “directed on site” as Mr. Paradis requested.
The checklist items were noted and completed. The topic of hours of operation for sign lighting came up by Mr. Dingman. He mentioned that they typically should go off at 9:00 or 10:00 pm, and not to go on before 6:00 am. Mr. Johnston asked how they would like to see the parking lot light handled. Mr. Favorite suggested a timer or a motion activated sensor for the safety of those working late.
Mr. Paradis requested again that the 15 foot buffer strip be added to the waiver.
Mr. Paradis read the waivers requested. S. Favorite made a MOTION, second by D. DeStefano, to ACCEPT THE WAIVER AS PRESENTED. The MOTION carried.
With the Board’s assistance, Mr. Paradis compiled a list of potential conditions of approval reflecting the earlier discussion on the approval form and read them back to the Board. Mr. Favorite made a MOTION, seconded by Bob Duquette TO APPROVE THE SITE PLAN APPLICATION FOR 86 SUMMER STREET PROF., LLC SUBJECT TO THE CONDITIONS AS READ. The motion CARRIED.
A Compliance Hearing was scheduled for 86 SUMMER STREET PROF. LLC, 86 SUMMER STREET TO JUNE 28, 2006.
Mr. Johnston, Ms. Seeler and Mr. Dingman returned to the table.
SUBDIVISION: TURNER’S COTTAGES LLC:
Mr. Paradis read the letter sent from Jon Rokeh consultant for the case asking for a continuance until June 28, 2006.
B. Seeler made a MOTION, second by C. Dingman to CONTINUE TURNER’S COTTAGES LLC TO JUNE 28, 2006. The motion CARRIED.
CONTINUED COMPLIANCE HEARING: 120 TIMBER LANE LLC. ROBIESON DRIVE
Mr. Johnston, Engineer for the project stepped down.
Mr. Johnston informed the Board that they were looking at minor issues and requested a continuance to June 28, 2006.
Mr. Dingman made a MOTION, second by Mr. Duquette, to CONTINUE THE COMPLIANCE HEARING FOR 120 TIMBER LANE LLC. PROJECT TO JUNE 28, 2006. The motion CARRIED.
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MINOR SITE PLAN: GRANT WOOLSEY
Mr. Johnston, abutter, stepped down.
Ms. Seeler in the absence of the secretary read the application, abutters notified, where the hearing was advertised and stated there were no phone calls or written responses received.
Mr. Paradis reviewed the history of the project and explained that the site plan had expired. Mr. Paradis asked Mr. Woolsey if there were any changes from the original plan, and Mr. Woolsey stated there were no changes. Mr. Paradis asked if the Fire Chief had checked the situation. Mr. Woolsey answered that Chief Skantze had been given the snow load factors but he hasn’t received an answer from him yet.
Mr. Paradis explained that the plan would need the approval of Chief Skantze, and he would contact him for approval as storage. Mr. Paradis mentioned that this was only a date modification as the checklist will verify.
Mr. Paradis asked for public comment and there wasn’t any.
Ms. Seeler asked if it could be granted with the condition that Chief Skantze signs off. Mr. Paradis stated that Mr. Woolsey had no changes in the plan and that the original plan is being used and that he is before the Board because of the time lapse. Mr. Johnston mentioned that a building permit is needed and the Fire Chief would have to sign off on it. Mr. Paradis reiterated to Mr. Woolsey that the building permit needs the Fire Chief’s sign off, that he could request the building permit from Bob McCormick.
Ms. Seeler made a MOTION, second by S. Favorite, to ACCEPT THE MINOR SITE PLAN SUBJECT TO CHIEF SKANTZE’ SIGN OFF. The motion CARRIED.
SUBDIVISION: GRANITE STATE SURVEY/HEMLOCK BROOK LLC, LAKE STREET
Mr. Johnston returns to the table and Ms. DeStefano steps down due to spouse’s affiliation with project.
Ms. Seeler in the absence of the secretary read the application, abutters notified, where the hearing was advertised and stated there were no phone calls or written responses received. Mr. Paradis noted that a small corner of the property is in Bridgewater.
Les Mills, presenting for the applicant, made the Chairman aware that there was a conveyance in real estate that was not noted on the abutters list. Mr. Mills, when made aware of the situation, mailed a certified notification to the abutter and presented the return receipt to the Chairman. Mr. Paradis said he would be reluctant to proceed because it would not constitute proper notification.
Mr. Dingman asked if a joint board meeting with Bridgewater would be an option and possibly save some time for the applicant due to the notification situation. Mike Capsalis, Chairman of the Bridgewater Planning Board, stated that it was scheduled for the June 20th planning board meeting in Bridgewater. Mr. Mills asked which town gets to vote first and Mr. Paradis explained that it doesn’t matter, which is decided first. Mr. Johnston commented that it’s beneficial to know how Bridgewater feels about the project, but it doesn’t influence the decision.
Mr. Paradis noted that there should be two sets of sign-off blocks. Mr. Mills gave Mr. Paradis the name and address of the current abutter for notification. The only notification to be sent will be the abutter that was omitted. Mr. Paradis wanted the record to show that none of the abutters were present at the meeting tonight.
Mr. Dingman made a MOTION, second by Mr. Duquette to CONTINUE TO JULY 12, 2006 SO THE OMITTED ABUTTER IS NOTIFIED. The motion CARRIED.
Ms. DeStefano returned to the table.
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CONTINUED COMPLIANCE HEARING: ROBERT PINKHAM & ALDO VALLECILLO, 77 RAVINE DRIVE
Mr. Paradis read a letter, dated June 6th, from the applicant stating that they were not able to attend but they included DES approval for the septic system and were requesting the Board to move ahead with the process. Mr. Johnston reviewed the DES letter and noted that complete approval was not given for the project. Only 5 of the 8 units’ septic system designs were approved. Ms. Seeler read the minutes from the previous meeting stating the information needed including sprinklers or a hydrant. It was determined that there was still missing information.
Mr. Favorite made a MOTION, second by Mr. Johnston to CONTINUE TO JUNE 28, 2006 TO COMPLETE THE INFORMATION MISSING FOR CLIFF LODGE. Motion CARRIED.
MYLAR TO SIGN: RAY & FRANCINE PARKHURST, 19 NORTH MAIN STREET. (For plan approved Oct 1987)
Mr. Paradis read the letter from a Meredith attorney which stated that he would like to be present for the meeting.
Mr. Johnston made a MOTION, second by Ms. DeStefano, to CONTINUE TO JULY 12, 2006 SO THE SECRETARY CAN NOTIFY THE ATTORNEY TO APPEAR AS REQESTED. Motion CARRIED.
COMMUNICATIONS:
Pemi River Local Advisory Committee meeting is held the last Tuesday of the month. Mr. Paradis mentioned that both Max Stamp and he are the representatives from Bristol and the Selectmen can elect one more if they elect to.
A letter was read to the Board from Jon Thouin regarding the Lake Street Car Wash. He was expressing concern about the lighting and the noise and asked if a rehearing can be arranged. Mr. Paradis explained that there is no such thing as a rehearing. Mr. Johnston noted that it should be brought to the Selectmen. Mr. Favorite noted that he and Bob McCormick visited the car wash and the lights have been refocused. Mr. Favorite asked if the operation time of the lights can be looked at. Mr. Paradis mentioned that the abutters were at the original meeting and these concerns were not brought up. Mr. Dingman suggested that the Selectmen approach the owner of the car wash and request a modification of the lighting.
A letter from other residents was read regarding Lake Street Car Wash light and noise concerns. Mr. Paradis mentioned that non-abutters do not have to be notified. Mr. Favorite asked how many abutters were at the original meeting when it was discussed and he said he would ask Ms. Laferriere to look it up as a reference point.
Town and City magazine distributed along with Lincoln Resource Policy.
Mr. Paradis reminded the Board of the updated FEMA flood map review June 21st 7:00 p.m. -8:30 p.m. in Plymouth.
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MINUTES OF MAY 24th:
Page 1, no changes. Page 2, under Workshop, 3rd line, instead of ‘objections’ change to ‘recommendations’. Under Section 8.7A4, 5th line, change ‘wave’ to ‘waive’, and ‘applicable’ to ‘appropriate’. Page 2 & 3, heading, change date to 5/24/2006 from 5/10/2006. Page 3, HISTORIC, line 3, change ‘wave’ to ‘waive’.
Ms. DeStefano made a MOTION, second by Mr. Duquette, to ACCEPT THE MINUTES AS AMENDED. The motion CARRIED.
REPORTS:
DOWNTOWN COMMITTEE: An update was presented by Mr. Favorite. The information booth currently stored at the Post Office is to be moved to the transfer station and be utilized as a shed. Mr. Favorite said that the Lake information booth will be closed and the information area will open soon at the Library Annex. The Lake info shed was offered to the Newfound Lake Association. Mr. Favorite mentioned that he was looking into a Walker grant but the application request deadline had passed.
HISTORICAL: An update was presented by Mr. Dingman. A sign request for 20 Central Street was approved, and July 11th is the next meeting.
SELECT BOARD: Mr. Favorite provided an update that FEMA was in to assist with funds, referencing the $250,000.00 mark needed for consideration to assistance. Mr. Favorite noted the work had started on both the lower and upper dams.
CAPITAL IMPROVEMENT PROGRAM (CIP): Next meeting June 28th. Mr. Favorite asked when the last CIP meeting was and Mr. Dingman answered December and noted the members.
UNFINISHED BUSINESS:
PROPOSED SITE PLAN/SUBDIVISION REGULATION CHANGES - Mr. Johnston asked if there were any proposed changes and Mr. Paradis said that an addendum is to be added on the buffer strip. Mr. Paradis will request that Ms. Laferriere send it out.
NEW BUSINESS: Mr. Paradis mentioned signage and if we needed more on lighting. Ms. Seeler mentioned that the lighting at 86 Summer Street was limited to 10:00 p.m. and Budget Blinds was told 11:00 p.m. Mr. Dingman thinks Budget Blinds was told 10:00 p.m. but both felt it should be consistent. The minutes of the meeting with Budget Blinds was going to be reviewed.
Mr. Dingman made a MOTION, second by Mr. Johnston, to ADJOURN. Motion CARRIED.
Respectfully submitted,
Janice DellaCroce (with Jan Laferriere input)