APPROVED
Thursday, November 1, 2007 – 12:05 p.m. to 1:41 p.m.
Committee Members Present: Mark Bucklin, Jeff Chartier, Mark Chevalier, John Clark, Elizabeth Corrow, Peggy Petraszewski, Gylene Salmon, Joe Sarto, and Norm Skantze.
Committee Members Absent:
Minutes
The minutes of April 19, 2007 were reviewed. Gylene made a motion to accept the minutes as written, Joe seconded the motion, the motion passed.
New Business
The Workers Compensation reports were discussed. The Committee felt that the departments were doing a great job and should be commended on the fact that there have been no claims filed in the last 6 months.
Gylene told the committee that the mandatory 2 yr. reporting to the State of New Hampshire has been completed; the next report will need to be completed in 2009.
The committee discussed the quotes for the fire alarm systems. To date no quotes have been received. Discussion followed on the need to get them done immediately due to the end of the budget year. Norm indicated that he had asked for 2 bids and has yet to hear back from either company. Discussion followed on carryover to the next year regarding the master box system. John indicated that the burglar alarm system at the town office building will be expanded in the near future. Norm will re-contact 1-2-3 Lock Key and Security and ESP. Norm believes it will cost approximately $2500-5000.00 for the Highway garage.
The JLMC discussed the needs for the 2008 budget. Discussion followed on the Library, Historical Society, and Water & Sewer Treatment Plant. Mark C. questioned who is responsible for safety items. Jeff indicated that he believes that town owned buildings should be the responsibility of the town (Town Manager) and individual equipment should be the department’s responsibility (Department Heads). Elizabeth indicated that we need to decide what is important and needed in the next budget; alarms seem to be the most important item needed at this time. John indicated that he believes that the Chair of JLMC should bring this and address these issues at the budget committee meeting.
Discussion followed on the fire departments alarms. Elizabeth will be putting $5000.00 into the 2008 budget for the JLMC. Adjustments will need to be made when the quotes come in. Mark C. will get the information to the committee.
The Action Plan was discussed all items have been completed accept the attendance at the Supervisor School. Discussion followed on Primex and LGC.
Discussion followed on the previous inspection at the Old Town Hall building. Discussion followed on the health issues in that building. Elizabeth will notify the Health Officer and have her notify the State to get some guidance on how to deal with this issue.
There was a discussion about the need for all Departments Heads to complete the Safety Responsibility Forms and the Safety Orientation Forms. Discussion followed on the reasoning behind the need for the completion of these forms. Peggy will look into the personnel files to see who does not have them and will give a list to each department.
John spoke on the town radio frequency issues. He would like a meeting to talk about the radio tower site with the other department heads. He would like to look at getting town wide coverage for communications. Elizabeth indicated that there are 2 potential sites being look at with a communication company and what our communication needs might be in the future. Discussion is in the process with a new site system.
The JLMC inspected Kelley Park. (See attached list of findings).
A special JLMC meeting date will be on November 15, 2007 at 12:00 at the Town Office Building to discuss the bids.
The next scheduled JLMC meeting date was set for January 10, 2008 at 12:00 at the Library.
Jeff made a motion to adjourn the meeting; Joe seconded the motion, the motion passed. The meeting was adjourned at 1:41 PM.
Respectfully Submitted,
Gylene Salmon, Co-Chairman