BUDGET COMMITTEE MINUTES
February 12, 2007
APPROVED:
4/9/07 jrl____
AGENDA: Public Hearing on Proposed 2007 Hearing
ATTENDING: Archie Auger (Chairman), Dorcas Gordon (Vice Chairman), Joe Denning
(Selectmen’s Representative), Albert “Skip” Bowie, David C. Carr, Darla
Jaquith, Catherine Pitari, Ron Preble, Paul Simard, Jon Thouin, Richard
Walenda, Tom Winn
ABSENT: Don Kimball
OTHERS: Elizabeth Corrow (Town Manager), Barry Wingate (Police), Jeff Chartier (Water/Sewer), Raymah Simpson (Town Clerk/Tax Collector), Mark Bucklin (Highway), Norm Skantze (Fire), Debbie Gilbert (Library), Steve Favorite/Paul Fraser/Bruce VanDerven (Selectmen) and 15 citizens.
The meeting was opened at 7:04 p.m. Introductions of the Budget Committee, Town Manager, Selectmen and attending Department Heads were made. Mr. Auger explained the procedure for tonight’s hearing. He also thanked Chief Wingate for his years of service as the Chief will retire in April/May.
Mr. Auger explained that Salaries and Benefits as a whole were addressed by the Board and he wished to do the same here. He added that there is a 3 ½% increase for all which will take affect for the last 40 weeks of the year. There is one exception and that is for the Call People in the Fire Dept. As they had not received a raise in some time, adjustments were made to bring them up some. The total salary package is for $1.7 million. As to benefits, they are the same as last year with a 10% increase and the employee must work at least 32 hours a week to receive these. As to the Health plan, the employee may choose a better plan and pay the difference. Sick leave, Vacation time, etc. is the same. There are two new benefits proposed:
Short-term Disability and Life Insurance. The total for these is $13,576 bringing the total benefits (if these are voted in) to $727,634. Salaries and Benefits are 54% of the budget.
Mr. Auger continued to say that there is one new full-time position proposed for $39,000 and benefits. This can be found under Property Appraisal. Mr. Auger stated that there are 7 major areas of the budget and added that Water and Sewer are now under the Town Manager.
This year, overall, the Selectmen and the Budget Committee are quite close. There is a difference of $17,395 in the operating budget. In the capital budget, the difference is $74,500 for a total of $92,000. Mr. Auger thanked Ms. Corrow for her work on this.
Lloyd Belbin, resident, asked why there is no Town Manager column and Ms. Corrow explained that, for this year, she and the Selectmen came to an agreement. This is due to the fact that she only arrived on the job in October. She worked closely with the Department Heads and the Selectmen, she added. Mr. Belbin asked to have her column next year.
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EXECUTIVE: Mike Bannan, resident, asked about line #110 Town Manager; he questioned the $6,400 note. Mr. Auger explained that this is the amount of her salary that the Water/Sewer budget is contributing. They are an Enterprise fund and are done differently. The Town Manager signed a contract with the Selectmen for her salary with a 4% increase for each of the next three years. Ms. Corrow added that the $6,400 is a reimbursement from the Enterprise funds.
Boake Morrison, resident, asked if we can do away with line #130 Selectmen. He was told that we cannot. He then asked if we can go back to having three. Mr. Auger explained that we are past the deadline for doing that this year. Mr. Morrison stated that he believes that it would be a savings to the town.
Mr. Morrison then asked about line #200 Pay Classification Study. Mr. Auger answered that it is a study to determine who should receive what kinds of money. We get an independent accounting after they look at all the various duties and they compare to other like towns and then come back to us. This type of study was done in the ‘90s. It is to be certain that we are fair to everybody. Mr. Bannan stated that this has been a problem area over the years. We have a step
Concept but it was not working. Mr. Auger explained that this is a function of the Board of Selectmen (BOS). Anything can be amended at town meeting, he added. Dave Powden, resident, was confused and Mr. Auger explained that an outside organization looks at the employee’s pay and position and determines what a fair wage is. Ms. Corrow added that we have fractured wage scales presently and this is due to the various Commissions that were in place.
The Local Government Center does the study. It was done in 1983 but not kept up.
Mr. Bannan asked why the Selectmen line has (3) Selectmen and Mr. Auger stated that this needs to be changed to (5). As to the difference in 2006, 2 of them were not paid the 3 first months as they had not been elected yet. Mr. Morrison asked about Mr. Auger’s study that he had done. Mr. Auger explained that he got the salary studies from the Municipal Assoc./Local Government Center and Bristol ranks high on the pay scale. Mr. Morrison asked if the pays will come down if some are overpaid. Mr. Auger stated that this is a decision for the BOS. J. P. Morrison asked if we are getting that much out of having 5 Selectmen. Mr. Auger stated that this is not a Budget Committee function and that the Budget Committee (BC) voted that much money. The chairman gets a bit more than the other members.
ERV: Mr. Powden asked how we tell what the salaries are and Mr. Auger explained that the Town Clerk/Tax Collector is listed in two places: #130 on page 2 and #130 on page 3. They would be added together. He added that we follow the DRA format. No other comments were made on this Department.
FINANCIAL ADMINISTRATION: Mr. Auger explained that salaries, benefits and retirement have gone up a lot here. J. P. Morrison asked about the Disability and Life Insurances. Mr. Bowie explained that these are found here in lines #211 and #212. Ms. Jaquith added that the total amount for everyone is $13,576. Mr. Auger explained that the BC voted for this: 11 for, 1 opposed and no abstentions. Ms. Gordon stated that it sounded reasonable when Ms. Corrow explained it to us. Ms. Corrow stated that the majority is for the Short-term Disability and she is
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FINANCIAL ADMINISTRATION continued:
suggesting that the BOS consider combining the insurance with sick leave in a new policy. At present, employees get 12 sick days and these can be accumulated. Combining these, we could cut the sick days for a cost savings. Mr. Bannan felt that we are choking to death already with Health Insurance and Retirement costs. Adding a couple more at no cost, adds to the problem.
He asked if any discussion has been made to cost sharing. Mr. Auger stated that this is up to the BOS. Mr. Simard told Mr. Bannan that he makes a good point and Mr. Simard will bring it back up in the BC deliberations. B. Morrison stated that he does not feel that this should be done. Mr. Belbin stated that he used to be involved in a program which had a sick bank. You had to have so many sick days to get into it. He would be willing to share how this works. Ms. Corrow stated that the BOS has been looking at cost sharing and Health. They also looked at joining the School District but learned that the town premiums would go up. The Town pays 100% for the basic Health and, if an employee wants a better plan, they pay the difference. Mr. Belbin asked if they have a co-pay or a portion and Ms. Corrow answered both. Mr. Bannan stated that the Town could still join in with other towns.
PROPERTY APPRAISAL: Mr. Auger stated that this is where the new position is located; in line #190. This position replaces two part-time positions and will be very busy. Ms. Corrow explained that it replaces the Permit Coordinator and the Health Officer with added support for Planning and Zoning and Enforcement. He/She will follow through for the ZBA and Planning Board hearing decision requirements and the permits. At present, no-one is reviewing plans. The position will also require enforcement through court proceedings, if needed. If taken to court, we can recoup fees and fines. Mr. Walenda stated that we need a Building Inspector with expertise in plumbing and electrical. It is important stuff. Mr. Simard stated that he was not in favor of this; maybe the person would be useful for gravel permits but it is one level of bureaucracy that we don’t need. B. Morrison stated that we have an inspector and an assessor and asked how many we need. Mr. Belbin asked if we are looking for one person and Mr. Auger answered that we are and that person would replace two part time positions. Mr. Belbin felt that there is a definite need but it should be self-sustaining. Occupancy and Building permits should fund it. Our new building permits are lower than most. Mr. Carr said that we should have a Health Inspector for buildings and that this person will be get swallowed up and won’t have time for Health. J. P. Morrison said that we have National and State codes and he questioned the high cost of Health Insurance. Ms. Corrow explained that this is for a family plan for 2 employees at $12,000 each. Mr. Auger added that, if they go to a higher plan, the cost is about $14,000. Ms. Corrow stated that what Mr. Walenda is not correct. This is to be a Zoning Enforcer, not a Building Inspector. Mr. Walenda rebutted by saying that the State goes by plumbing rules and also electrical. Mr. Bowie stated that, if we adopt a Building Inspector, the State will no longer send out someone to help us. If we have a Code Enforcer, the State will send someone when needed.
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PROPERTY APPRAISAL continued:
Mr. Bannan brought up line #312 Assessing Service. He stated that we were told that we were on a 5-year plan that was to save us money. The cost of this has been $550,000 and was done poorly. Now we are going to hire someone else. Mr. Bannan feels that more attention needs to be paid as it should be done right or be done on the 5th year. Ms. Corrow stated that we had issues with the current Assessing and addressed it with the State. She advertised and they have chosen Commerford Nieder Perkins, LLC of Pembroke, NH. This is to be a 5-year cyclical revaluation and the Department of Revenue comes in to check. Our representative from the company will be Phil Bodwell who is also working in Ashland and comes highly recommended.
Mr. Belbin asked about the Assessing Clerk and Ms. Corrow answered that this is on line #312 and is Angela Mahoney’s position. Ms. Mahoney updates the records. Mr. Bodwell will come in one day a week. During the busy time of the year, he will bring in extras.
B. Morrison asked how many times we have done this. Ms. Corrow said that it is required every 5 years. B. Morrison asked who are the BOS who picked this last one. J. P. Morrison said that we hired Will Cochran and paid for software so that we could do this. Mr. Simard agreed, repeating that we put out money for the software so we could up-date in-house. Mr. Bannan pointed out that we need to take $174,000 and multiply by 5 to see what we are actually paying. He feels that the Town Manager and the BOS should get involved. Mr. Auger stated that the BC only had to decide how much money we need to get appraisals. Mr. Belbin asked if this is enough to cover and Ms. Corrow stated that it covers this year and is renewed each year for 5 years. Ned Gordon, resident, felt that it seemed outrageous but it needs to be done fairly. He is glad to see a full-time person to watch over this.
LEGAL: No comments made.
PERSONNEL ADMINISTRATION: Mr. Auger explained that Worker’s Comp has gone up and is most of the increase.
PLANNING BOARD: J. P. Morrison asked about line #731 Contract Service to Develop Excavation Regulations. He was told that this is for Lakes Region Planning Commission (LRPC) to develop a plan for Bristol to comply with RSA 155E. Mr. Morrison felt that we should save ourselves as there is a lot that the Planning Board can do. He mentioned that Alexandria has been working on a plan. Mr. Simard stated that everything that we need is already spelled out in RSA155-E. Jan Laferriere, secretary for the Planning Board and a resident, stated that the Planning Board has been trying to address this for several years now but has been inundated with hearings and has not had the time. The RSA says that the Planning Board needs a reclamation plan to be in compliance. Mr. Gordon asked if the Permit Coordinator might be pro-active. Ms. Corrow stated that this person would make recommendations for changes to the Ordinances. Mr. Gordon asked if it would be something that he/she could do. Ms. Corrow did not know enough of what is required to say.
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PLANNING BOARD continued:
J. P. Morrison asked what the #810 New Equipment is for. Ms. Corrow stated that it is for a voice recording tape and filing cabinets. Mr. Morrison wanted to know why they didn’t just get the files and not bother us and pointed out that they did not spend it last year. Mr. Auger stated that, if it is not used for some reason, they don’t just spend. That’s a bad precedent to set.
ZONING BOARD: No comments.
TAX MAP: No comments.
GENERAL GOVERNMENT BUILDINGS: B. Morrison asked about #812 Public Access and why Channel 24 doesn’t announce it all the time. He questioned what good it is. Mr. Auger stated that it is for making government available for the general public. Mr. Bowie added that $4,000 is from the School. Mr. Denning stated that it also pays for the camera and part is for being on TV. We own Channel 24. It would cost us about $13,000 to own a public access channel ourselves. Mr. Belbin asked if it couldn’t be put on live so that it is not so old by the time the public can watch it. Mr. Powden said that he hates the waste of time trying to figure out when and what is on.
CEMETERIES: Mr. Auger stated that this is for the 6 town cemeteries and support of Homeland. By law, the town must provide a place for the townspeople. Mr. Carr asked why the two are on separate lines. Mr. Auger answered that Homeland is not town owned. The 6 town cemeteries are in need of maintenance. When asked why we give Homeland more, it was explained that we do spend more on the town cemeteries than what is shown as we use town help. Mr. Preble said that we fix fences and some is done by the Grafton County volunteers. B. Morrison asked if they intend to sell the Homeland property that is across the street. He continued to say that he does not think that they should and maybe there is a law that says that they cannot. J. P. Morrison said that they are asking for $10,000. He stated that if they think it is not run right, we should not give them anything. Mr. Powden said that maybe we should give them $20,000 so they can run it right.
INSURANCE: No comments.
REGIONAL ASSOCIATION: Mr. Auger explained that there is a new line: #837 Newfound Lakes Region Association (NLRA). Mr. Bannan asked if there is a specific purpose. Mr. Auger said that it is for membership. Mr. Powden asked what benefit these are to the town. Mr. Auger answered that the Chamber of Commerce advertises for Bristol, Pasquaney Garden Club does the flowers and LRPC does some free and some at cost. J. P. Morrison questioned what NLRA does that would be different. Susan Duncan, Resident, stated that one is a Chamber type and one is Lake environmental. Mr. Bannan stated that NLRA is located in Bristol. It was asked if they monitor the height of the water and was answered that they do not. They look to keep the lake
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REGIONAL ASSOC. continued:
clean. B. Morrison stated that he would like to see more control for the level of the Lake.
It was then asked if there is a revenue sheet tonight. Mr. Auger stated that the Committee was given one which shows a level fund tax rate. $4.97 was the rate for 2006 and continues to be now for the town portion. J. P. Morrison stated that it would help if we had a revenue sheet. Mr. Auger stated that we received $2.5 million overall and project $2.4 million for this year.
CONTINGENCY: Mr. Auger stated that we spent the 2006 amount on the forest fire and flood. Mr. Bannan asked if the BOS and BC agreed to spend it. Mr. Auger stated that the BC was informed. Mr. Bannan is in favor of this. Ms. Duncan asked how much we received for reimbursement. Ms. Corrow gave an approximate of $42,000 total.
PUBLIC SAFETY:
POLICE: B. Morrison mentioned the Chief is retiring and questioned why such a big jump; is the new one to get more? Mr. Auger stated that the BC do not want him to and the Chief’s earnings should be for a community of our size. Ms. Jaquith stated that she raised the issue of adding 3 ½% to this and she agrees with Mr. Auger. She pointed out the Chief line as well as the Lt. and compared to the Fire Chief. There are issues here. Mr. Walenda stated that Chief Wingate has been here 35 years and he hopes that the new Chief gets $20,000 less. Ms. Corrow stated that they are searching for someone for the $55,000 to $62,000 range depending on experience. Mr. Walenda hopes that they are qualified. Mr. Belbin asked how much is taken out for retirement and Mr. Winn said that it is 9.38%. Mr. Auger added that there is no Social Security taken out. Some of the increase is due to additional people. Mr. Powden was confused; one patrolman and the secretary are only at about $2,000 difference. Ms. Corrow stated that the line for $2,000 is for a second Sergeant. Mr. Powden asked why the secretary is the same. Mr. Auger answered that the secretary has been here for several years. He added that this might also be part of the reason to have a wage study. Mr. Belbin feels that this is top-heavy on management. J. P. Morrison asked if the $27,000 more is due to health and the added patrolman. Mr. Auger stated that the patrolman was added in 2006. Some of them may have been here only part of the year. J. P. Morrison then stated that if the BC recommended $80,000 we might get an explanation for the other $30,000. Ms. Corrow stated that personnel was at $114,000+ and is now at $106,191 based on the number of employees and their current coverage.
OUTSIDE DETAIL: Mr. Auger stated that this is not a true expense to the town.
FIRE: J. P. Morrison asked if it is ridiculous to be interested in the ambulance revenue. Mr. Auger stated that it is about $180,000. Mr. Morrison asked what the cost is to run it. Mr. Auger answered that we received this but he couldn’t recall just then. Mr. Morrison felt that it would be beneficial if someone could tell us. Mr. Simard stated that each town pays us $17,000. and that other areas charge $30,000. We need to evaluate this. Mr. Auger corrected the amount, stating that the other towns pay $25,000. Ms. Corrow stated that the total income was $213,483. Mr.
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FIRE continued:
Morrison was still interested in the cost. Boake Morrison stated that Bristol does not have to take care of all the surrounding towns as they do. Ned Gordon, resident, wanted to know the mileage we put on by going to the other towns. Several of the towns have left us and he questioned why we don’t leave them. He added that the cruiser shouldn’t be taking care of Alexandria and he feels that Bristol needs to back off. Ms. Jaquith stated that this has been an issue for a long time. When she asked, she was told that they needed to check into every Department so as to be fair. She had wanted them to do Public Safety. Mr. Simard mentioned that, in looking at 36 communities, Bristol pays about $215.00 per person where the average is only $70.00. Mr. Denning stated that we should have the answer by next year. Burt Williams, resident, stated that we have a new town manager on board and need to give her a little time. He is sure that she shall get to this. Mr. Walenda feels that we should go back to volunteer ambulance and fire. Mr. Gordon has no problem with providing for the other towns but is concerned that Bristol is subsidizing them. If Bristol only needs one ambulance, the second one should be attributed to the other towns and they should pay for it.
FORESTRY: No comments.
CROSSING GUARDS: No comments.
EMERGENCY MANAGEMENT: Mr. Belbin asked why the BOS recommend $7,000. Mr. Auger stated that this is for the Fire Chief. The BOS is for it and the BC is against. Mr. Belbin stated that he understood that it was part of his job description. Ms. Pitari stated that not all of the BC agreed to this. Ms. Corrow said that it is to recognize the Chief for this. Mike Cate had received a stipend. When he died, the Chief inherited this by default. Since 9-11, the work load has increased for this position. Mr. Auger explained that the BC voted to eliminate this fee: 6 for, 5 opposed and 1 abstention. It was felt that it was part of his job description when he was hired. Mr. Winn stated that the position has become more complicated since 2001. He believes that the Fire Chief deserves something. The amount of work is State mandated. Mr. Bowie pointed out that there is a new line, #195 Fire Dept. Clerk that the BC budgeted for so as to assist the Chief. Mr. Bannan felt that there should be some compensation but feels it should be evaluated and done right. B. Morrison mentioned that, in an emergency, they need to find a new route through town instead of having to go to Hill or Plymouth. Mr. Powden noted that we have nothing for street maps but that he had no problem getting around. Mr. Belbin felt that the Police Chief and Fire Chief need to be brought in line but that this is extra. Mr. Auger stated that administration and function are the job of the BOS. Mr. Simard said that, one reason he voted to drop this, was to let the pay study determine it. Mr. Preble added that Ms. Corrow said that she wished to recognize the Chief for doing a good job. However, other Departments did as well. Ms. Corrow stated that the Chief was not recognized and he needed to be as his function has become greater. Ms. Corrow did not care which line this is in.
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EMERGENCY MGT. continued:
Mr. Walenda mentioned that the Police Chief is higher partially due to the Commission who were giving higher raises than the rest of the town. Mr. Gordon felt that we need to keep the monies current and let the study be done. Hopefully we will have equity then. The Permit Coordinator gets more than some of the Police and just less than the Fire Chief, he added.
HIGHWAY: Mr. Powden noted that this is the most honest budget. B. Morrison asked why the large increase in line #140 Overtime. Any surplus goes back into the budget, he believes. Mr. Auger stated that all surplus goes to the General Fund. The Department Heads are limited to spending by the Town Manager rather than the BOS, he added. He noted that last year the winter was relatively easy as it has been so far this winter. Bob Gilbert, resident, suggested that they look at the history. Ms. Duncan asked about #940 Environmental and #941 Engineering Study/Implementation. Mark Bucklin, Highway Supervisor, answered that #940 is for maintaining the floor drains and Mr. Auger said that #941 is for erosion along the Smith River.
HIGHWAY PROJECTS: B. Morrison stated that #390 Resurfacing Roads is up as they are doing it wrong and can’t keep up. They are using hot top which heaves and cracks. Mr. Morrison feels that they need to get back to basics and go back to spraying or they could grind the roads and use cold mix. Mr. Auger explained that there is a significant increase to pave more and also because prices are up. J. P. Morrison stated that Mr. Bucklin may have more information. Cold mix used to be less expensive but that may not be the case anymore. Mr. Bannan asked what roads are to be done and Mr. Auger gave him a written list to look at.
Mr. Walenda stated that he has suggested that spraying be done also. We need to hire a sidewalk inspector as well and that would be about $10,000.
STREETS AND BRIDGES: Mr. Powden asked about #410 Street Lighting and if this has to do with energy. He was told that it is. We need to look into full time power. B. Morrison mentioned that Ms. Corrow needs to check on different Departments that go to restaurants with potential customers; this is out of line. Ms. Corrow stated that she proposed a new bidding process which the BOS has adopted. Mr. Powden asked if anything has been done on energy and Ms. Corrow answered that they are working with PSNH and a possible “Pay as you Go” program.
SOLID WASTE: Mr. Bannan asked what is to be purchased for new equipment. Mr. Auger answered that it is for two new containers as we have learned that it is less expensive to own them. B. Morrison stated that, in the 3 years that we have been leasing, we could have owned one by now. He feels that this is a good idea.
FIRE BETTERMENT: No comments.
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HEALTH: Mr. Auger explained that this is reduced based on the new Land Use Officer position. J. P. Morrison questioned what happens if this is not voted in. Mr. Auger felt that it would revert back. Ms. Corrow stated that it would also come under the Permit Coordinator. The Land Use Officer would take care of the Permit Coordinator duties, Health Officer duties, as well as providing Planning and Zoning help.
HUMANE SOCIETY: No comments.
HEALTH AGENCIES: No comments.
WELFARE ADMINISTRATION: Mr. Bannan asked if the Welfare Officer is part time. Ms. Corrow explained that this is Krystal Alpers and she is also doing #120 Adm. Secretary which is on page 3.
WELFARE SERVICES: B. Morrison asked if they don’t have to do anything to get this. Mr. Auger answered that some pay the town back but some are not able to. Mr. Morrison asked if they show up weekly. Ms. Corrow stated that they fill out an application and their qualifications are checked. If they need help again, they must re-qualify. In the meantime, we may send them to other agencies that deal with their particular circumstances.
RECREATION: Mr. Auger stated that the Tapply Thompson Community Center (TTCC) has level-funded Bristol’s share this year. B. Morrison asked if other towns pay their share. Barbara Greenwood, resident, stated that they do. J. P. Morrison asked what it is based on and was told according to the kids signed up. B. Morrison stated that Ms. Dion (TTCC Director) stated on TV that a lot of the towns are still behind. J. P. Morrison asked why we have to ask for information and not be given it automatically. Mr. Auger showed him the size notebook of information that the BC has received from all the different areas of the budget. He suggested that they might get this from the TTCC. Mr. Simard mentioned that the BC schedule is known and advertised and all of our meetings are open to the public. Mr. Denning stated that the TTCC is bringing people in line. He felt that he could get a 1 page information sheet from Ms. Dion. Mr. Gilbert asked why they don’t list like everyone else. Mr. Auger explained that this is not a town function but we are asked for a share. The total budget is $200,000 something. This is just the amount for Bristol to pay.
BEACHES: J. P. Morrison complained that the people who have cottages at the foot of the lake get parking permits and get frontage tax free. Mr. Auger stated that this is a topic for the BOS. Ms. Simpson, stated that the Beach Commission and BOS has been asked to address this. Mr. Walenda felt that permits for lake front people should be eliminated.
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KELLEY PARK: B. Morrison stated that we have paid a lot of money for the field and asked what the school is paying. Ms. Corrow stated that she asked and they pay $9,000. Mr. Auger stated that $9,000 is the amount that they pay each year for the rental of use for the Elementary and the Middle School. Mr. Bannan asked about #610 Materials/Supplies not having been spent. Ms. Corrow answered that the carry-overs for 2006 are not reflected here but are needed to finish the 2006 project. There is $2500 and a small amount to be carried. $25,000 was spent to re-seed a few years back. We want the park to get a lot of use. We need a plan to rotate in and out; perhaps with a permit. One problem is the parking of cars on the field. We need to alternate activities so that the grass has a chance to grow again between events. B. Morrison stated that football should not be played on this field. Mr. Bowie stated that the school was to pay for the repair caused by football but they did not put it into their budget. B. Morrison asked if #820 Master Plan is for the second building and was told that we already have that building.
LIBRARY: Mr. Auger explained that the Librarian salary has increased due to additional hours.
Ms. Gilbert added that she was also out 2 months of last year. Mr. Powden asked about #191 P/T Assistants. Ms. Corrow stated that we have more assistants and more hours. Mr. Auger pointed out the actual amount spent last year. Mr. Gilbert stated that the hours increased from 12 to 44. Mr. Powden asked if there has been that much usage and Ms. Gilbert answered that it has more than doubled.
PATRIOTIC PURPOSES: Mr. Auger stated that this has increased due to fireworks. Mr. Bannan asked if fireworks have been scheduled. Mr. Denning stated that they have. B. Morrison asked why we don’t place flags on the telephone poles anymore. Mr. Auger stated that PSNH has required that we not put anything on the poles. Personally, Mr. Auger feels that it is due to disagreements over Ayers Island dam. Mr. Morrison thought that, maybe, we should go back and “kiss” them.
CONSERVATION COMMISSION: No comments.
HDC (HISTORIC DISTRICT COMMISSION): B. Morrison asked about the increase for a secretary and Ms. Gordon explained that the HDC now has one. Mr. Bowie added that it was a new position at the end of last year.
SOCIAL SERVICES: No comments.
Mr. Auger stated that the total Public Services has increased less than $40,000.
PRINCIPAL L/T DEBT: Mr. Auger explained that this covers the payments that we owe. Mr. Bannan felt that #731 Wastewater Chlorination/Dechlorination seemed low. Mr. Auger pointed out that this is just the principal and not the interest.
INTEREST L/T DEBT: No comments.
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TAX INTEREST: Mr. Auger explained that in 2006, a TAN was needed. The BC left $1.00 in this line.
GRANTS: Mr. Auger stated that $1.00 has been left in each of these lines. B. Morrison asked about #816 Flood Damage. Mr. Auger thought that this is the total that was reimbursed. Ms. Corrow stated that some was reimbursed. Mr. Morrison asked where it went and Mr. Denning stated that some when to overtime and then there were other areas there. Mr. Powden asked where it was paid from and also where the fire was. Mr. Auger stated that the fire was on Peaked Hill last May and they needed a helicopter to bring in water. It came out of the town budget with some Department funds being shifted.
WATER/SEWER: Mr. Auger explained that these are Enterprise funds which are pretty much paid for by the users. The Sewer rates are high but the financial condition is on the upswing.
WARRANT ARTICLES:
SEWER TO THE LAKE (DESIGN): They hope to get a lot from the Federal Government. The total operating budget and water and sewer is on page 28. Mr. Belbin asked if water/sewer is all to be paid by the users. Mr. Auger pointed out that most is but some are not such as Fire Betterment and the Waste Water Chlorination/Dechlorination. However, doing this is a positive thing for the town of Bristol. Ms. Corrow stated that Enterprise funds were added by vote in ’05 and in ’07. These were for the Fire Betterment and the Waste Water chlorination/dechlorination.
There is also a Capital Fund request for $15,000. Mr. Bannan stated that DES is paying $11,000 of that. Mr. Thouin added that there is income of $7,000+.
CAPITAL FUNDS WARRANT: Mr. Auger explained that there is one warrant for 8 items. There is also a column to show what the BC recommended and what the BOS recommended.
WATER/SEWER TRUCK & HIGHWAY ONE TON TRUCK: J. P. Morrison mentioned that there is $42,000 coming from Capital Reserve to offset the $85,000 for the Highway truck. Mr. Bucklin added that steel prices have risen. The $80,000 includes a sander, wing, plow and spreader. J. P. Morrison stated that it is better to go with the heavier truck. Mr. Bucklin said that a heavier truck goes for $125,000-$130,000 for an International. Mr. Bannan asked if this is a replacement and was told that it is. As to the truck to be replaced, Mr. Bucklin decided to keep it and sell the older one as he is having trouble getting personnel who are qualified to run the heavier truck. B. Morrison asked what truck is outside and was told that it is the ’93 International and cannot go inside as there is no room. It is not used often, he added. B. Morrison felt that they need to start cutting and hopes that we do not go along with this purchase. He then asked how many trucks they have. Mr. Bucklin stated that they have 5 trucks: 2 1-ton and 3 big. B. Morrison felt this to be too much for a total of 18 miles to cover. Mr. Bucklin stated that they have 35 miles to cover now. B. Morrison asked if this is the rolled over one and was told that it is not.
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CAPITAL WARRANT continued:
POLICE SPEED BOARD: B. Morrison asked what this is. Mr. Auger explained that it is a board to show the speed the motorists are going. Mr. Morrison felt that people slow down when the police blink their lights; that works just as well.
FLOATING MULTIPURPOSE RECREATIONAL PLATFORM: Mr. Bannan asked what this is and Mr. Auger stated that it is to be a pier on town property. It could be used to launch the fire boat, for fireworks, and for additional income. Mr. Denning said that it is a dock and an attempt to provide space for residents. It will have 16 slips. Mr. Bowie stated that he made the motion to amend this to zero. His questions were about liability and who gets top priority. The dock would not be big enough for fireworks, to rent 16 slips with launching is a liability. Also, where do the 16 people park; we already are limited for parking spaces. Permits would be needed from the State. Mr. Bannan felt that it would need to be 100’ long and asked where it would be placed. Mr. Bowie answered that it is to be at the north end of Cummings Beach where the rocks are. Mr. Williams agrees with the BC recommendation. Mr. Walenda stated that there are 33 parking spaces. If there were 2 cars for each boat, it would take everything up. He also feels that it would be a conflict of interest as to who would get the slips.
Mr. Gordon asked if, in the 1-ton truck write-up, if it shouldn’t say “applied to the 1-ton truck”. He then stated that he is concerned about the process for a multiple listed warrant. He questioned binding for these funds. Mr. Williams added that Sewer to the Lake ($15,000) shouldn’t be listed with the general funds. Mr. Bannan was not sure that this is legal but it is up to the BOS and not the BC to come up with the warrant articles. The BC can only recommend or not recommend. Mr. Auger stated that this is what the BC has done but felt that it is poorly written. Ms. Duncan felt that DRA would have problems with this and Ms. Corrow stated that DRA says that they are to separate the Capital items from the budget per RSA32.7. The multiple listed warrant is moved by $188,000 recommended by the BC and the people can amend it. Mr. Bannan did not feel that this is valid. Nancy Gavalis, asked if this won’t have to be explained at town meeting. A discussion followed as to the length of town meeting due to this multiple listed warrant.
Mr. Carr came back to the dock and stated that he does not feel that operating a dock is a town function and that we would do better to put the $30,000 into improvements of the two beaches so as to benefit all. Several agreed. Mr. Walenda stated that he hoped that many would come to town meeting and vote this down.
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CAPITAL WARRANTS continued:
$198,000 SEWER TO THE LAKE: Mr. Williams, Clerk of the Works, explained that they already have money and this allows us to use it. When asked by B. Morrison, Mr. Williams explained that it will cost between $6 and $700,000 for the engineer. Mr. Auger added that it may be $20 million in all. B. Morrison suggested that they do a section a year. We have to get big engineers in to show us how to do it when we do it all at once. How many years will it take? Mr. Williams felt that he would have good figures at town meeting. We have to go through the hoops in order to get financial help. Mr. Walenda felt that the Federal Government would run the sewer to the lake but we’d need a new plant.
FIRE DEPARTMENT CAPITAL RESERVE: Mr. Gordon asked if the intention is for a ladder truck. Ms. Corrow answered that it is. Mr. Gordon stated that it will cost half a million or so and felt that there is no value to putting this away. Mr. Skantze said that it is true but comments at last town meeting were that they should put money away. Mr. Walenda pointed out that the warrant says “fire apparatus” not “ladder truck”. Mr. Auger stated that it would be up to the vote at town meeting. J. P. Morrison asked if we have a ladder now and was told that we do. Mr. Auger continued by saying that we paid $15,000 plus a trade for it. Mr. Morrison asked if it is working fine now. Mr. Bannan stated that work was done on it. Mr. Auger said that they put on new tires. Mr. Bowie mentioned that brakes were done also and Mr. Skantze stated that the company did the brakes. B. Morrison said that it looks like they are all set to go and questioned how they can make up their minds when they haven’t asked the townspeople yet. Mr. Auger stated that it was scheduled to be replaced in 2008. B. Morrison asked why we buy for $500,000 and we call Bridgewater to buy and use them. Mr. Simard stated that a Fire Dept. study was done and this was placed on an 8-year cycle. It was suggested that they set aside $60,000 towards this. We have purchased equipment as we went along and will need to replace it all at the same time. It is wise to save up until we have enough. Mr. Gordon felt that we should get a bond so that the people who pay for it get the use of it. He commended the Fire Dept. for getting a ladder for $15,000. Mr. Bowie stated that this was done as the old ladder was shot. He feels that the old ladder was a ’72 and the new one is a ’78 so it should last longer than the scheduled 2008 for the old one.
CENTRAL STREET BRIDGE: Ms. Corrow is looking for $450,000 in bonds and notes. Mr. Auger added that we shall need a 2/3rds vote for this. The BOS will determine the length of time.
WASTEWATER TREATMENT: This is also under bonds and notes. Ms. Corrow said that she has a USDA agreement. She explained that she has separated the Operational Budget , Bonds & Notes, Capital Reserve, and Capital Items. There is $32,400, for the first payment, in the operational budget. B. Morrison said that this is over and above. Mr. Gordon stated that it either comes from a general town bond or by the users. Ms. Corrow stated that the USDA note is part of the packet for grants and loans. She is running it through the General Fund. Mr. Bannan said that DES pays 30% of the total. CDBG pays $50,000 and there are additional funds. We have to
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WASTEWATER TREATMENT continued:
make sure that the town end matches the correct percentage. Mr. Williams stated that they raised $600,000 and it grew to 1.4 million. This will cost the town $104,000.
RESCIND WARRANT: Mr. Auger explained that this is to get the financial books in order. As there is no money asked, the BC does not place a recommend or not recommend on it.
POLICE STATION PURCHASE: B. Morrison asked where this is to be located. Mr. Auger stated that it is for Dead River. Mr. Morrison asked if it is enough and Mr. Auger said that we hope so. Ms. Corrow stated that it consists of 3 parcels for a total of 1.3 or 1.4 acres. Mr. Morrison asked if they intend to tear it down. Mr. Auger answered that they intend to remodel. There is a total estimate of over a million. Mr. Bannan asked about Homeland Cemetery with 29 acres for $800,000. We could sell some off and get money back. It would not take anything off the tax rolls. Ms. Corrow stated that Homeland is asking $850,000. The reason for Dead River is location for visibility and it is cheaper. It will be about $250,000 cheaper to renovate. A small addition would be built in back for a Sally Port. She considered the tax rate but felt that if Homeland were bought by a developer, it would bring in more. Mr. Auger stated that the BC voted to recommend this: 7 for, 5 opposed, 1 abstention. Ms. Jaquith stated that the totals for each piece of property with the building would be $1.9 million compared to $1.7 million. The warrant limited the BC to one choice and suggested that the BOS consider two but they said that this is the choice they wished to stay with. Mr. Walenda said that he went to the Committee Meeting and believes that they have big dreams. They want a huge building like Shop and Save. It will be too big to keep heating costs down. The average is to have 75 sq. ft. per officer. They want 750 sq. ft. per officer. Dead River is big enough. They will only have to build two cells and paint. Mr. Bannan said that Homeland would still leave left over land and we could sell off some. He added that there is nothing wrong with the present Town Office lot which has 2 acres. They need to investigate it all. B. Morrison felt that Homeland should be kept by the cemetery and that Dead River sounds better. Mr. Belbin felt that the BOS should give the people a choice. Mr. Simard stated that our vote showed a division. We have a choice of no police, Dead River or Homeland. Ms. Corrow stated that they evaluated several. Homeland has been very good to the town. Mr. Gordon felt that the Dead River site would be better for parking.
B. Morrison asked about the rescind article and Mr. Auger stated that it is to fix the books.
J. P. Morrison felt that the money should be shown up front. Mr. Auger stated that it is the function of the BC to just recommend or not recommend. Mr. Bannan stated that the net is affected by the revenues. We should be looking at both things. This ended the public hearing.
A 3-minute break was taken.
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DELIBERATIONS: Mr. Auger stated that he shall be away on Tuesday, Wednesday is impossible (storm and Planning Board), Thursday will be clean-up, and Friday the forms have to be ready for the BC to sign. The Committee decided to deliberate at this time.
EMERGENCY MANAGEMENT DIRECTOR:
R. Preble made a MOTION, second by J. Denning, to RECONSIDER THE $7,000 FOR THE EMERGENCY MANAGEMENT DIRECTOR. Mr. Preble felt that there should be something there. Mr. Bowie said that he is against this because Highway, Water/Sewer and other employees were also there to help. He felt that this can come up again next year. Mr. Denning would like to leave the whole budget as we had it. He added that only a few people attended tonight and nothing drastic came up to change. Mr. Walenda agreed that there were only a handful. Mr. Auger stated that we have to make decisions so that Ms. Corrow can get the paperwork ready. Ms. Jaquith stated that, last year, the BC was accused of not changing their vote. Ms. Gordon felt that there are a couple of issues to discuss. Mr. Simard felt we should stay with our original decisions. Mr. Carr asked what was on the floor and Mr. Auger explained. He stated that if Mr. Bowie is right, why should we do this for one.
The motion was DEFEATED: 2 for, 7 opposed, 1 abstention
BUDGET:
Mr. Denning felt that we spent weeks and weeks on this budget and there were some questions from a small group. He felt that we did a good budget effort and would like to adjourn due to the lateness of the hour.
J. Denning made a MOTION, second by R. Walenda, to MOVE TO ADOPT THE BC BUDGET. Mr. Bowie mentioned the article to do away with the BC. If we do not discuss the issues brought up, we will be questioned. Mr. Simard felt that if this passes, we cannot discuss issues and he urged everyone to vote against it.
The motion was DEFEATED: 4 for, 6 opposed, 0 abstentions
SHORT-TERM DISABILITY AND LIFE INSURANCE:
P. Simard made a MOTION, second by D. Jaquith, to HAVE THE TOWN FUND 75% OF THE SHORT-TERM DISABILITY AND LIFE INSURANCE. Mr. Simard felt that it is a minimal amount to ask of the employees and sets precedence. It is good policy. Ms. Jaquith asked about other towns. Ms. Corrow explained that other towns provide this and she felt that it is better to combine sick time with the disability insurance. Mr. Denning stated that J. P. Morrison understood this but not many of the others. Mr. Winn felt that they thought that the town would do 100% and did not say to change. Mr. Simard felt that it is still offering it as a benefit. If it becomes very costly, it leaves the door open to adjust. Mr. Walenda felt that this is a good idea.
Ms. Jaquith asked if many abuses of sick time have been occurring. Ms. Corrow stated that the employees get 12 sick days a year but this could be reduced if we have a safety plan. Sick time would become 1/3 with disability 2/3rds.
The motion was DEFEATED: 3 for, 6 opposed, 1 abstention
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DELIBERATIONS continued:
PLANNING BOARD:
A. Bowie made a MOTION, second by P. Simard, to REDUCE LINE #731 CONTRACT SERVICE TO $0. Mr. Bowie stated that J. P. Morrison felt that the State has this. Ms. Gordon felt that it should go onto the Permit Coordinator’s plate. Mr. Winn stated that the Planning Board makes the rules. Mr. Favorite added that he has attended a class on this and the Planning Board has to have a plan for Bristol. Ms. Jaquith mentioned that the Planning Board is comprised of all volunteers. Mr. Preble stated that RSA155E is broad and the Planning Board must tailor it to fit Bristol. Mr. Simard felt that the RSA says how much, where, etc. and we don’t need to invent the wheel. Ms. Jaquith felt that it should be sent to LRPC to look at after they draw up something. Ms. Corrow suggested it be reduced to the Land Use Officer and then to LRPC.
Ms. Gordon made an AMENDMENT, second by J. Denning, to AMEND THE MOTION TO $500.00 AND LET THE LAND ENFORCEMENT OFFICER WORK ON THIS. The amendment CARRIED: 7 for, 1 opposed, 1 abstention
PROPERTY APPRAISAL:
D. Jaquith made a MOTION, second by J. Denning, to REDUCE LINE #190 LAND USE ENFORCER TO $38,000. Ms. Jaquith stated that she did this so as to discuss it.
P. Simard made an AMENDMENT, second by R. Walenda, to AMEND THE MOTION TO $0. Mr. Simard felt that this position is not needed. Ms. Gordon stated that we need to have somebody. Mr. Denning had a vested interest. Mr. Bowie felt that there is a need for this. A lot is slipping through the cracks, he added. The amendment was DEFEATED: 2 for, 8 opposed, 0 abstentions.
R. Walenda made an AMENDMENT, second by P. Simard, to AMEND THE MOTION TO $30,000. Mr. Walenda felt that the job did not help the townspeople. We need someone who knows plumbing and electrical. Mr. Bowie felt that someone like that would not be a person to do both jobs. Mr. Carr assumes that Ms. Corrow has not just taken the amount of money needed out of the air. Mr. Winn stated that nobody follows through and if you call the State, they are too busy. We need someone. The amendment was DEFEATED, 2 for, 8 opposed, 0 abstentions.
The original motion was then voted on and DEFEATED: 0 for, 10 opposed, 0 abstentions.
WARRANT, CAPITAL RESERVE FUND FOR THE FIRE DEPT.:
D. Gordon made a MOTION, second by D. Jaquith, to NOT RECOMMEND THE $50,000 FOR THE CAPITAL RESERVE FUND. Ms. Jaquith stated that maybe the users could pay through bonds. The BOS discussion seemed to say that it may not be used for apparatus. Mr. Denning stated that the intention is for apparatus. He likes to look ahead and we do not know how long this ladder truck will last. Mr. Denning then used the Central St. Bridge as an example in that New Hampton tucked away funds as they went along and now we are faced with the whole amount. Mr. Preble stated that Ned Gordon was basing his opinion on purchasing next
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DELIBERATIONS: FIRE DEPT. CAPITAL RESERVE continued:
year where the BC thought that it might go 5 years. Mr. Walenda said that we were told that it would last at least 3 years. Mr. Carr asked how many more years do we have to go for the pumper. Mr. Winn stated that Mr. Dolloff (head of the Ladder Fire Dept. Committee) is thinking of cost. If we put money away and get some interest it will help. It takes a year for the vendor to build the truck. Mr. Winn hopes that the BC will leave this in. Ms. Gordon wanted it limited to apparatus. Mr. Auger explained that it would take a vote to be able to take it out. Ms. Corrow stated that, in the warrant, she just used the existing account. Ms. Jaquith stated that it is a start to saving instead of the buying all equipment at once point that was brought up. Ms. Gordon asked if the BOS can take it out and was told that they cannot.
The motion to not recommend was DEFEATED: 2 for, 8 opposed, 0 abstentions.
HIGHWAY 1-TON TRUCK:
D. Jaquith made a MOTION, second by R. Walenda, to NOT RECOMMEND THE PURCHASE FOR TRUCK FOR THE HIGHWAY DEPARTMENT. Ms. Jaquith stated that there is one sitting that we hardly ever use. We received no response for it. Mr. Denning said that they have a hard time to find people to drive the big truck. Mr. Preble asked about the year of the truck that is up and Mr. Auger stated that it is a 1993 and the mileage has turned over at least once. He added that they usually get all the wear and tear out of their vehicles and he gave an example of when he purchased one of their old trucks. It had no brakes and had seen better days. An operator and a history of plowing would be easier.
The motion was DEFEATED: 1 for, 9 opposed, 0 abstentions.
At this point, the BC felt that they had covered all of the areas that had been brought up.
SIGNING OF THE BUDGET:
Mr. Auger stated that Ms. Corrow needs the forms to be signed by the BC by Friday. Ms. Corrow stated that she needs everything to go to the town report. It shall be ready Friday and the office is open until 4:00/4:30.
OTHER:
Mr. Simard asked if Ms. Corrow has set the criteria for the work study and she answered that she will be talking with the BOS about it.
With no other business, P. Simard made a motion, second by J. Denning, to adjourn at 12:35 p.m.
Respectfully submitted,
Jan Laferriere, recording secretary