CAPITAL IMPROVEMENTS PROGRAM MINUTES
September 15, 2009
APPROVED:
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AGENDA: WORKSHOP – CONTINUED WORK ON THE 2010 CAPITAL IMPROVEMENTS PROGRAM – SET PRIORITIES
ATTENDING: Murray Campbell (Chairman), Steve Carter, Don Milbrand, Dan Paradis
ABSENT: David Hill
OTHER: Paul Weston (Town Manager), Steve Favorite (Planning Bd./LRPC Rep.)
The meeting opened at 7:00 pm. Mr. Campbell explained that David Hill had a conflict.
MINUTES OF AUGUST 25, 2009
The following amendments were made:
Page 3, 4th paragraph, 6th line, replace “ample enough” with “restricted by Fire Code”. 5th paragraph, 4th and 5th line, delete “plus a good price on carpentry allowed them to do this for less.” and replace with “and Friends of the Library accomplished the rest of the repair at no cost.” 5th line, replace “storm” with “the water”. 6th line, replace “on the roof” with “on roof repair”. 8th line, add “to date” after “$30,000.”.
Page 4, 3rd paragraph, 3rd line, replace “complaint” with “compliant” and at the end of the 4th line insert “square”.
Page 5, 5th paragraph, 2nd line, at the end add “the planned CIP schedule.” Last paragraph, last line, replace “now” with “not”.
S. Carter made a motion, second by D. Paradis, to approve the minutes as amended. The motion carried.
SPREADSHEET, REVISION B: The committee went through the Spreadsheet.
POLICE - Police Radar Trailer 4 x 4: Mr. Campbell asked if we purchased one or two trailers. He was told that we got one at $14,000 but it had an offset; Mr. Milbrand will add the offset.
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SPREADSHEET: POLICE continued:
Police cruisers: It was suggested that the 2006 be a two year lease purchase. Mr. Weston asked that we do the whole thing this year and see what the end total will be. This will be changed to $31,000. for 2010.
PUBLIC WORKS - 6 Wheel Dump Truck (1992): This is the 2nd year and the payment is under Long Term Debt.
6 Wheel Dump Truck (1998): Money to be placed in Capital Reserve.
1 Ton Truck (2003): This was replaced in 2009 and the year should be changed. The 2014 and 2015 cost figures should be changed to $32,500 and $32,500. This should be a priority 3.
1 Ton Truck (2002): This should be changed to a ¾ ton pickup to be purchased in 2011. The cost should change to $30,000. The next lease-purchase to be in 2016 and 2017 at $20,000. each year.
1 Ton Truck (2007): Replacement costs in 2012 & 2013 at $28,500. each. Make a priority 2.
Backhoe (1996): Total is $90,000. To do as a lease-purchase in 2010 at $45,000. in 2010 and $45,000. in 2011.
Grader (1986): This may not be needed so it was determined to leave this as Capital Reserve funds at $40,000 a year for 4 years, beginning in 2014. It was mentioned that the townspeople can vote to move the funds to another use if it is no longer needed.
Vacuum Truck (1988): Determined to leave as is but to remove “(fund over 2 years)”.
Sand & Salt Sheds: As the design and approval of the Transfer Station must come first, it was determined to delete 2011 & 2012 and move to 2014 & 2015 as Capital Reserve. This was changed to $10,000 a year for 4 years, beginning in 2012.
Road Paving: Mr. Weston asked for $50,000 to $100,000 in 2010 so that Mr. Bucklin, Highway Superintendent, can begin to catch up (funds have been taken from his budget in the past and it comes out of this line). It was determined to place $150,000 in 2010.
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SPREADSHEET continued:
WATER AND WASTE WATER - Sewer to the Lake (final design): The 2010 figure was changed to $45,000. This is for the Phase I design which will be a total of about $6,000,000.
New Water Storage Tank: It was felt that this should back out 3 years – to 2014 and on.
FIRE DEPARTMENT – SCBA Compressor: $34,500 in 2010.
Engine 2: Replace in 2030.
Ambulance 1: OK as is.
Ambulance 2: It was determined that $50,000 a year be placed in Capital Reserve for 4 years beginning in 2013. It was noted that this could change is the Fire Dept. can purchase a new chassis and reuse the current box. The committee asked Mr. Weston to have Steve Yannuzzi, Fire Chief, give us new pages next year (to replace Mr. Skantze (previous Fire Chief).
Hydraulic Tools: To leave as is.
Parking Lot Paving: Leave as is.
Suburban (2002): Change to priority 2.
Ladder Truck: Mr. Campbell asked why this has not been added.
4 Door Pickup & Rescue Unit Truck: A discussion was held and it was thought that the committee will leave as is for now and let the Fire Dept. come up with a plan for these.
Building Remodeling/Substation: Leave as is and under Capital Reserve.
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TOWN GENERAL – Old Town Hall: This is in dire need of repair. Mr. Weston thought that it might go as a warrant article. In a discussion, it was suggested that it be the home of the Historic Society with Town Meeting to stay at the high school. The problem of moving the town offices there is parking. Mr. Weston feels that we need a Space Needs committee. It was felt that, at the least, the Dept. Heads should compile a memo stating their needs. The problem for this project is that there is no advocate. It needs a new roof and siding, at least. Also, interior door with a window in them so that the small room can be closed off instead of heating the whole building. Mr. Carter stated that $1500 is enough to cover the doors. The committee determined to put $35,000 in this line.
Public Service Communication Upgrade: Mr. Weston felt this to be okay as there is an offset for moving the equipment. We may need to get an easement (or purchase) to the site. The revenue of $53,000 from Sunsar Towers will show in offsetting revenue.
Master Plan Updates: Mr. Paradis explained that we need staff to do this. He explained the LRPC (Lakes Region Planning Commission) part in the last edition. He felt that it could be put off a year or two (to 2011) and in the meantime he will feel out LRPC regarding this.
IMPROVEMENT PROJECTS – Downtown Improvements: Mr. Favorite stated that he needs 20% of the $470,000 TE grant application as seed money. The committee determined to place $20,000 in 2010 and $100,000 in 2011.
Water Street Recreational Facility: Mr. Weston stated that he and a few others will walk the area and then in October invite the public to walk it. Some of the committee explained that it is pretty much grown over.
Parks – Skate Park: Mr. Weston reported that nothing new is being done except for 2 ramps. They have no money.
Gazebo: With the new pavilion, this is to be deleted.
Other: Everything else was determined to be okay as shown. This gives a 2010 total of $811,372. The tax should be approximately $1.50 per thousand. The CIP average should be 3% – 5% of the budget, Mr. Weston explained. We can discuss the Capital Reserve funding in the future, he added. Mr. Favorite mentioned that the reassessment is due in 2011 and properties will go back down in value. Mr. Weston stated that we have $3,000,000 worth of new tax income right now.
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SELECTMEN’S REPORT: None at this time.
NEW/OLD BUSINESS:
Present to Budget Committee: Mr. Weston distributed the Budget Committee schedule in which the CIP is to be presented to them on Nov. 16th. This means that they must present to the Planning Board by the end of October at the workshop meeting.
Schedule Next Year: Mr. Campbell suggested that the CIP meet after town meeting and then again in May and then in July. He emphasized to Mr. Weston the importance of the Departments getting their requests to the committee by then and the Board agreed.
Printing: A discussion was held as to the printing of the 2010 CIP as there is only $1.00 in that line.
NEXT MEETING: The next meeting will be held September 22. Mr. Campbell will start the phraseology for justification for the committee to go over at that time.
With no other business, the meeting adjourned at 9:30 pm.
Respectfully submitted,
Jan Laferriere, secretary |