BRISTOL BUDGET COMMITTEE
MEETING MINUTES

January 4, 2010

PRESENT:
Andrew Hemingway- Chairman, Dan Bouchard – Vice Chairman, Dan Arseneau, Dave Carr, Wendy Costigan , Dorcas Gordon, Barbara Greenwood, Shaun Lagueux, Ron Preble, Jo n Thouin, Ashley Dolloff, Paul Simard, Jeff Shackett

ABSENT:

OTHERS PRESENT:
Paul Weston, Town Manager; Christina McClay, Assessing Assistant; Police Chief Clark; Fire Chief Yannuzzi

CALL TO ORDER:

Chairman Hemingway called the meeting to order at 7:00 pm.

REVIEW OF MINUTES:
The meeting began with a review of the minutes from December 14, 2009; Ron Preble made a motion to accept the minutes as amended and was seconded by Wendy Costigan.

CORRESPONDENCE:
Chairman Hemingway asked the members to make note of the letter from Police Chief Clark that is included in the information packet.  Town Manager Weston gave a notice to the committee and explained that the Fire Department had received a grant to purchase a compressor and 16 breathing apparatus sets.  Congratulations and a special thanks to the Fire Chief for the work he did towards obtaining this grant. 

Chairman Hemingway mentioned that for the first time the meeting will be aired live on Channel 24.  He thanked Ray Courchaine for his work with the producing of these programs.

BUDGET DELIBERATIONS:
Prior to starting the deliberations, Chairman Hemingway explained the procedure he will be using as each department is considered for the 2010 budget.  The committee will be looking at the bottom line in each department.  They will be approving a set amount of money for the department to spend, as the department head feels is best.  The committee will not be determining a line-by-line item, unless they as a whole feel it is in the best interest of the town and the budget.   Chairman Hemingway explained that the State is giving more financial responsibilities to the local municipalities, which requires the town to pass it on to the taxpayers.  It is an economically difficult time and there will be some hard decisions that will have to be made.  The Budget Committee will take whatever time is needed to present to the Town a workable and realistic budget for 2010.

Mr. Carr gave a handout of his proposed budget and support material.  He gave a brief explanation of his approach to this budget. He took the time to look line-by-line at the proposed budget, made some suggested changes and the budget he is now presenting to the committee comes up short of the desired bottom line.

Chairman Hemingway reviewed the Capital Budget recommendations.  The police department’s cruiser, the highway department’s backhoe and the fire department’s compressor (which will be purchased with the grant previously mentioned.)

EXECUTIVE
Mr. Simard moved to accept the amount of $236,335 for the Executive portion of the budget.  Shaun Lagueux seconded the motion.  Discussion followed: Town Manager Weston reminded the committee this includes 52 weeks of salary, which causes the budget to appear higher. 

Mr. Carr suggested that Line 130 – Selectmen, be reduced to $10,000 and the lines 211 & 212 –Disability and Life Insurance, be reduced to zero.  The committee discussed these reductions at length.  Mr. Lagueux stated that we are placing an amount of money in the department not deciding how that money will be spent.  It was also decided that the disability and life insurance lines in all the departments would be reduced to $1 rather than zero.  The Town Manager will research this change in employee benefits.

The Town Manager spoke in reference to line 331 – Financial Planner.  This is an important position and needs to be filled.  The current planner has resigned and Mr. Weston has reviewed possible candidates for this position. The main responsibility is to prepare the bookkeeping records for the State auditors. 

Paul Simard moved to accept the bottom line shown in Mr. Carr’s proposed budget but adding $1 to lines 211 & 212 making the amount $210,685. Ron Preble seconded the motion. 

Dan Bouchard made a motion to level fund this portion.  Seconded by Wendy Costigan. This was defeated in a 6 in favor and 7 opposed vote.

A vote taken on the previous amended amount of $210,685 carried in a 10 in favor and 3 opposed.

ELECTION
Paul Simard moved to accept the amount of $73,328. Dan Arseneau seconded.  No Discussion took place prior to the unanimous vote.

FINANCE
Paul Simard moved to accept the amount of $148,634 for the Finance portion of the budget.  Ron Preble seconded.  There was discussion regarding the computer support line 342. 

Ashley Dolloff amended the motion to $154,470 and Dan Bouchard seconded. The amendment passed with a 12 in favor and 1 opposed vote. 
The final vote to budget the Finance portion for $154,470 passed unanimously.

ASSESSING
Paul Simard moved to accept the amount of $115,890 seconded by Dan Bouchard.  Discussion regarding the computer support took place and Ashley Dolloff amended the motion to $116,290 seconded by Shaun Lagueux.  The amended motion carried with a 10 in favor and 3 opposed vote.

The final vote to fund the Assessing Department with $116,290 carried with 12 in favor and 1 opposed.

LEGAL
Paul Simard moved to accept the amount of $35,000 for the Legal Department, which Shaun Lagueux seconded.  Following a brief discussion a vote was taken.

The final vote to fund the Legal Department with $35,000 carried with an 11 in favor and 2 opposed.

PERSONNEL ADMINISTRATION

Ron Preble made a motion to accept the amount of $91,433 to fund the Personal Administration Department.  Dan Arseneau seconded.    Jeff Shackett asked for an explanation of how the money is used in line 270 – Downtown Economic Development. Dorcas Gordon amended the motion to fund the department with $81,433 seconded by Paul Simard.  The amended motion carried with a unanimous vote in favor.

The final vote to fund the Personnel Administration Department with $81,433 carried with a unanimous vote.

PLANNING BOARD
Paul Simard moved to accept the amount of $9,987 to fund the Planning Board.  Ron Preble seconded the motion.  There was a brief discussion regarding postage and the balancing of revenues and expenditures.     The motion was defeated with a 6 in favor and 8 opposed.

Ashley Dolloff amended the motion to fund the Planning Board with $11,537.  Dan Bouchard seconded the amended motion. 
The final vote to fund the Planning Board with $11,537 carried with a 9 in favor and 4 opposed vote.

ZONING BOARD
Jon Thouin moved to accept the amount of $5,673 to fund the Zoning Board. Barbara Greenwood seconded. 

The final vote to fund the Zoning Board with $5,673 carried with a unanimous vote.

TAX MAP
Jeff Shackett moved to accept the amount of $6,800 to fund the Tax Map portion of the budget. Ashley Dolloff seconded. 

The final vote to fund the Tax Map portion of the budget with $6,800 carried with a unanimous vote.

GENERAL GOVERNMENT BUILDING
Dave Carr moved to accept the amount of $44,165 to fund the General Government Building portion of the budget. Paul Simard seconded.  There was discussion regarding the Newfound Access and how it is funded.  The cell tower on Hemp Hill was discussed and what was the likelihood of it being installed this year.  Town Manager Weston stated that it is in the negotiation stage and could possibly come to an agreement this year.  It was suggested that line 190 should be reduced to zero and make the seller move the equipment part of the negations. 

Paul Simard amended the motion to $96,166 (which would include the Newfound Access but not the cell tower). Ron Preble seconded the amended motion.   Jeff Shackett questioned the lack of funding for the cell tower.  If an agreement is reached and the funding is available then it would avoid delays in proceeding.  A vote was taken with 9 in favor of this amended amount and 4 opposed.   

Jeff Shackett made an amended motion to the amount of $154,165. Dan Bouchard seconded the motion.  A vote on this amendment carried with 9 in favor and 4 opposed.

The final vote to fund the General Government Building portion of the budget in the amount of $154,165 carried with a 10 in favor and 3 opposed.

CEMETERIES
Shaun Laguex made a motion to fund the cemeteries in the amount of $500.  Dan Bouchard seconded the motion.   Following a brief discussion Shaun Laguex amended the amount to $5,000 with Dave Carr providing the second on the amended motion.   This was defeated with a 2 in favor, 9 opposed and 2 abstention.

Ron Preble made a motion to provide the cemeteries with $8,000.  Dorcas Gordon seconding the motion. 
The final vote to fund the Cemeteries with $8,000 carried with a 10 in favor, 2 opposed and 1 abstention.

INSURANCE
Jeff Shackett made a motion to provide the Insurance portion of the budget with $46,200.  Shaun Laguex seconded the motion.

The final vote to provide $46,200 to the Insurance portion of the budget was unanimously in favor.

REG ASSOCIAITON

Paul Simard made a motion to fund the Reg. Assoc portion of the budget with $4,079.  Ron Preble seconded the motion.  After a brief discussion Dan Bouchard amended the motion to $4,329. Dave Carr seconded the motion. 

The final vote to provide the REG Association with $4,329 carried unanimously.

CONTINGENCY FUND
Paul Simard made a motion to accept the amount of $20,000 for the contingency fund.  Dave Carr seconded the motion.  A discussion regarding how this money was spent followed and it was stated that it should be used for emergency needs only.  It was also stated that a better accounting of this fund ought to be provided.

The final vote to provide the Contingency Fund with $20,000 carried unanimously.

POLICE DEPARTMENT
Paul Simard made a motion to provide the Police Department with $687,311.  Ron Preble seconded the motion.   This is a lesser amount than the Town Manager requested.  There was a lengthy discussion regarding the number of patrolmen and the need for three supervisory officers, the dispatch service, and the use of over-time.   Dorcas Gordon amended the motion to provide $794,181 to the police department.  Dan Bouchard seconded the motion.  There was a vote of 7 in favor and 6 opposed on this amended amount.  After further discussion and prior to the final vote, Ashley Dolloff made a motion to provide $808,849 to the police Department.  Wendy Costigan seconded the motion.  It was defeated in a 4 in favor, 7 opposed vote.

Dan Bouchard made a motion to provide $758,607 to the Police Department. Paul Simard seconded the motion. This carried with a 7 in favor and 6 opposed vote.

The final vote to provide the Police Department with $758,607 carried with an 8 in favor and 5 opposed.

FIRE DEPARTMENT
Paul Simard made a motion to fund the Fire Department with $767,898.  Ron Preble seconded the motion. Following a discussion about holiday pay Ashley Dolloff amended the motion to provide $786,237.  Jeff Shackett seconded the amended motion.  A vote of 9 in favor and 4 opposed took place.  There was further discussion regarding training and medical supplies with Fire Chief Yannuzzi providing the necessary answers.  

Barbara Greenwood made a motion to provide $793,237.  Dan Bouchard seconded the motion.  This carried with 8 in favor and 4 opposed.

Wendy Costigan amended the motion to provide $799,237. Barbara Greenwood seconded the motion.  This was defeated with a 6 in favor and 7 opposed vote.

The final vote to provide the Fire Department with $793,237 carried with a 9 in favor and 4 opposed vote.

FORESTRY DEPARTMENT
Ron Preble made a motion to provide the Forestry portion of the budget with $2,251.  Jon Thouin seconded the motion.

The final vote to provide $2,251 to the Forestry portion of the budget was unanimously in favor.

CROSSING GUARDS
Jeff Shackett made a motion to provide the Crossing Guards portion of the budget with $8,596.  Paul Simard seconded the motion.  After a brief discussion, Dan Bouchard amended the motion to not provide funding for this category.  Dave Carr seconded the amended motion.  This was defeated with a 5 in favor and 8 opposed vote.

The final vote to provide $8,596 to the Crossing Guard portion of the budget carried with 9 in favor, 2 opposed, and one abstention.

EMERGENCY MANAGEMENT
Ron Preble made a motion to provide the Emergency Management portion of the budget with $2,000.  Jon Thouin seconded the motion. 

The final vote to provide $2,000 to the Emergency Management portion of the budget carried with 6 in favor and 4 opposed.

OTHER BUSINESS:
The next Budget Committee Meeting will be 1/11/2010.

ADJOURNMENT:
N o further business coming before the Board, the meeting was adjourned at 10:35 pm upon a motion by Mr. Simard and seconded by Mr. Laguex .

Respectfully submitted,

 

Emily Hemingway
Recording Secretary