PRESENT: Chairman Rick Alpers, Selectmen Jeff Shackett, Don Milbrand, Phil Dion, Joe Denning; Executive Assistant Kelly Lacasse; Assessing Assistant Christina McClay
At 6:01 PM, Chairman Alpers opened the meeting. Jeanie Forrester, candidate for NH State Senate District 2 was introduced to the Board. Ms. Forrester reviewed her candidacy and background for the Selectmen.
Mr. Campbell discussed updates from Concord on Salt Storage changes that may affect the Highway Department.
Mr. Campbell reviewed the CIP Plan for 2010 discussing development of budgetary strategies and seeking input from the Board on the process. He also discussed Project Request Forms that were received from Water & Sewer, the five-year Police Department vehicle replacement program, Public Works Capital Reserve Funds, updates to the Transfer Station, Fire Department Capital Reserve Fund establishment, repairs to Old Town Hall and Town Office software update request. Mr. Campbell further discussed the Pemi Pathway Project and how beneficial it could be in connection with other areas of the state. Suggestions for improvements to the CIP Plan for finalization into the Budget Committee this fall were requested. Dave Hill, CIP member presented the Board with project requests by Department through 2019. Members of CIP requested input from Selectmen on the CIP Plan and Capital Reserve Funds.
Newfound Boat Club
Assembly Permit Update
Tom Fitzpatrick, resident of N. Main Street approached the Board with a request to replace the light removed near his home. Selectman Milbrand will discuss the cost with PSNH for this.
After discussion by the Board, they agreed to hold a Public Hearing on May 27th at 6PM on Street Lighting for the public to have input one more time. Selectmen Denning and Milbrand will review the project details and works orders with PSNH for this meeting.
Proposed Use Fee Guidelines
Ms. McClay reviewed standard office fees. She proposed changes to copies and scanned or emailed document fees. The Board discussed eliminating scanning and emailing tax cards and charging for return postage while invoicing. Currently there are no charges for scanning or emailing information. Selectman Shackett suggested charging the same fee for emails as copy fees. Ms. McClay will try this and report back to the Board later in the summer. Selectman Shackett motioned, 2nd by Dion to approve use fee changes as presented. Upon vote of the Board, 5-0 in favor, motion passed.
Peddler/Vendor Permit Application
NH Marathon Fee Waiver Request
Pavilion Use Fee Waiver Request
Selectman Milbrand updated the Board on the Borough Road Bridge Project. He attended a meeting this week with Hill BOS to discuss the project. Selectmen Milbrand also met with Mark Bucklin about changing the order for cutting into Smith River bank and adding guard rails on both sides. Milbrand also updated discussed a letter of intent to be signed by the Board on the Pemi Pathway project. ZBA requested legal counsel at their June 1st meeting on a hearing with Dr. Carlson of Hemp Hill Road. The Board debated the costs associated with this request indicating that the legal line is quite low on funds at this point in the year. Motioned by Milbrand, 2nd by Dion the Selectmen decided to postpone a decision until they review the background info on the case. Motion passed in a vote of 5-0.
Selectman Shackett discussed concerns with the legal line in the budget. Currently the line is low in funds. The purchase order from Highway for the paving of Bristol Hill Road was discussed. Selectmen decided to postpone approving the purchase order until GMI responds to the request for lowering their bid.
Selectman Denning suggested reviewing medical and retirement costs before the end of the year. He has also received calls from Shore Drive residents on the Avery Course Beach and issuance of permits this year. This will be put on the agenda for early June. A request to launch a kayak was received and is ok as long as it is done outside the swim lines.
Chairman Alpers suggested the Board make time to set new goals for the next several years with the new Town Administrator once hired. He has some ideas to bring to the Board for setting these.
No public comment.
Selectman Denning motioned to approve the minutes of May 6th as presented, 2nd by Shackett. Upon vote of the Board, all five voted in favor; motioned passed.
At 8:00 PM, upon motion by Selectman Denning, 2nd by Shackett the Board voted to enter non-public session under RSA 91:A; Personnel.