MINUTES
BRISTOL BOARD OF SELECTMEN
MEETING
February 18, 2010

PRESENT:  Chairman Paul Fraser, Jeff Shackett, Rick Alpers, Joe Denning, Don Milbrand; Town Manager Paul Weston; State Representative Burton Williams, and Project Engineer Kevin Olson from Wright-Pierce Engineers; Librarian Deborah Gilbert and the Library Trustees.

At 6:00 PM Chairman Paul Fraser called the meeting to order.

PUBLIC HEARINGS (On issuance on bonds, as required by the Municipal Finance Act (RSA 33)

  • Chairman Fraser opened a public hearing on the issuance of bonds for the Newfound Lake Water Quality Project, by reading the following article:

 Article 10:     
To see if the Town will vote to raise and appropriate the sum of  twenty – eight million dollars ($28,000,000 – gross budget) for the purpose of constructing sanitary sewer lines to the southerly end of Newfound Lake, and to authorize the issuance of not more than seven million dollars ($7,000,000) of bonds or notes in accordance with the provisions of the Municipal Finance Act (RSA 33) and to authorize the Selectmen to issue and negotiate such bonds or notes and to determine the rate of interest thereon; with twenty – one million dollars ($21,000,000) to come from federal or state or other aid and to authorize the Selectmen to apply for, obtain and accept federal, state or other aid, if any which may be available and to do all things necessary to carry out the purposes of this appropriation.  This appropriation and bond authorization are to be effective only if the Town has received a binding commitment for the receipt of the offsetting grant funds.

(2/3 ballot vote required to pass)
                       
Budget Committee voted to recommend this article by a vote of 8-2-1.
Board of Selectmen voted to recommend this article by a vote of 5-0.

Note: The Selectmen expect to offer a motion of the floor of the March Town Meeting to continue the meeting on this article only to Saturday, May 1, which will allow time to learn of the availability of Federal funds for this project.

Town Manager Paul Weston, Burton William (Chairman of the Water Quality Committee), and Project Engineer Kevin Olson each presented various aspects of the proposed project to those present.  Weston specifically spoke on the issuance of up to $7 million of bonds, financed through US Department of Agriculture’s Rural Development Agency, at less than 4% interest, which will be paid back by the over 1000 new wastewater customers to be served by the extension of lines to the foot of Newfound Lake.  None of the expenses of the project at this time is expected to borne by property tax payers of Bristol.

The public hearing was closed by the Chairman after an extensive question and answer period.

  •   Library Renovations and Addition

 

Chairman Fraser continued the meeting by opening up a second public hearing on the issuance of bonds for the Library Project by reading the following article:

Article 9:       
To see if the Town will vote to raise and appropriate the sum of one million, seven hundred forty thousand, eight hundred ninety – seven dollars ($1,740,897) to build an addition to the Library and renovate the existing Library building, and to authorize the issuance of not more than the amount of one million, seven hundred forty thousand, eight hundred ninety - seven dollars ($1,740,897) of bonds or notes in accordance with the provisions of the Municipal Finance Act (RSA 33) and to authorize the Board of Selectmen to issue and negotiate such bonds or notes and to determine the rate of interest thereon.  The first bond payment will be included in the 2011 budget.

(2/3 ballot vote required to pass)

Budget Committee voted not to recommend this article by a vote of 6-5-1.
Board of Selectmen voted to recommend this article by a vote of 3-2.

Manager Weston, Librarian Deborah Gilbert, and the Library Trustees explained the proposal to renovate the existing Minot-Sleeper Memorial Library and construct an addition onto the building.  Trustee George Corrette II explained at the present time it is proposed the project would be financed by the issuance of up to $1,740,897 of bonds over a ten year period at an interest rate of 4%.  Total interest at this rate would be $385,878, and a total repayment cost of $2,126,775, and the impact per thousand on the tax rate would vary between 44 cents and 31 cents over the life of the bond.  A lengthy question and answer period was held and then the Chairman closed this second public hearing. Everyone present was encouraged to attend the Annual Town Meeting to vote on these two important projects on Saturday, March 15 at the Newfound High School Auditorium beginning at 9 AM.

  • Wording on Petitioned Article

 

Town Manager Weston explained that prior to this evening’s Selectmen’s meeting there had been extensive discussion between the petitioners, the NH Attorney General’s Office, and Town Attorney Bernie Waugh concerning the wording on the following article:

Article 2:        (by petition)
To have the Town of Bristol return to a selectmen form of government and dissolve the Town Manager Plan RSA 37 as voted on in the 2006 Town Warrant.
RSA 37 contains the wording of the question which is to be placed on the ballot when voting on this topic.  Attorney Waugh was very upset to have the Attorney General’s office intercede into this matter.

Upon motion of Mr. Shackett, seconded by Mr. Milbrand, and a 5 – 0 vote in favor, the Board of Selectmen voted to place this petitioned article on the warrant exactly as submitted by the petitioners. Therefore the secret ballot to be voted on will be as it appears above.

  • Engaging the Services of Bond Counsel

 

Manager Weston explained issuance of bonds for the Water Quality Project and the Minot-Sleeper Library Project if passed by the voters will be done under the supervision and advice of an attorney that specializes in public debt issuance.

Upon motion of Mr. Shackett, seconded by Mr. Milbrand, and a 5 – 0 vote in favor, the Board voted to engage the services of Attorney David Barnes of the law firm of Devine Millimet in Manchester, with the cost not to exceed $5,000 for each bond issuance. (See attached Engagement Letter).

  • Selectmen’s Items

 

The Selectmen reviewed several items, as follows:

  • Selectman Shackett asked the Manager to clarify why the City of Franklin charged the Town for two paramedic intercept calls in December.
  • Upon inquiry from the public, at the request of Selectman Denning the Board decided to conduct a public hearing on the Bristol Central Square Project article at our next meeting – March 4 beginning at 6 PM.
  • At the request of Town Clerk Raymah Simpson, the Board signed an abatement denial for $25.48 from Fairpoint Communications.

 

  • Non-Public Session

Upon a roll call vote with all five Selectmen voting in favor, the Board of Selectmen went into non-public session per RSA 91-A:3 (d) to discuss the lease of land for cell tower purposes.

Respectfully submitted,

R. Paul Weston, Town Manager
Town of Bristol